<!-- $XConsortium: Tasks.sgm /main/8 1996/10/29 20:23:43 cdedoc $ -->
<!-- (c) Copyright 1995 Digital Equipment Corporation. -->
<!-- (c) Copyright 1995 Hewlett-Packard Company. -->
<!-- (c) Copyright 1995 International Business Machines Corp. -->
<!-- (c) Copyright 1995 Sun Microsystems, Inc. -->
<!-- (c) Copyright 1995 Novell, Inc. -->
<!-- (c) Copyright 1995 FUJITSU LIMITED. -->
<!-- (c) Copyright 1995 Hitachi. -->
<!-- Help volume: Calendar  -->
<!-- File name:   Tasks     -->
<Chapter Id="Tasks">
<Title>Calendar Tasks</Title>
<IndexTerm>
<Primary>mouse, using a</Primary>
</IndexTerm>
<IndexTerm>
<Primary>keyboard, using a</Primary>
</IndexTerm>
<Para>These instructions assume that you are using a mouse.  Most tasks can 
also be done without a mouse.  See
<OLink Type="Jump" LocalInfo="Intromgr DesktopKeyboardNav">Keyboard Shortcuts for the Desktop</OLink> for more information.</Para>
<Procedure>
<Title>Basic Calendar Skills</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.1">
<Para><XRef Linkend="ToSpecifyACalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.2">
<Para><XRef Linkend="ToDisplaySpecificDateTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Scheduling an Appointment</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.3">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.4">
<Para><XRef Linkend="ToSetOptionsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.5">
<Para><XRef Linkend="ToChangeApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.6">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Scheduling a To Do Item</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.7">
<Para><XRef Linkend="ToSetUpToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.8">
<Para><XRef Linkend="ToChangeToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.9">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Viewing Your Appointment and To Do List</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.10">
<Para><XRef Linkend="ToSelectApptListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.11">
<Para><XRef Linkend="ToSelectToDoListTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Printing Calendars, Appointment, or To Do Lists</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.12">
<Para><XRef Linkend="ToPrintCurrentViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.13">
<Para><XRef Linkend="ToPrintApptListTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Finding an Appointment</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.15">
<Para><XRef Linkend="ToFindApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Browsing Calendars on a Network</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.16">
<Para><XRef Linkend="ToAddUsersCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.17">
<Para><XRef Linkend="ToDisplayAnotherUsersCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.18">
<Para><XRef Linkend="ToCompareMultipleUsersCalendarsTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Scheduling a Group Appointment</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.19">
<Para><XRef Linkend="ToSetUpGroupApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.20">
<Para><XRef Linkend="ToDetermineAccessToOtherCalendarsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.21">
<Para><XRef Linkend="ToMailRemindersToGroupTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Customizing Your Calendar</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.22">
<Para><XRef Linkend="ToSetApptEditorDefaultsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.23">
<Para><XRef Linkend="ToSetInitialCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.24">
<Para><XRef Linkend="ToSetTimesDayWeekViewsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.25">
<Para><XRef Linkend="ToSetDefaultCalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.26">
<Para><XRef Linkend="ToGrantAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.27">
<Para><XRef Linkend="ToDenyAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.28">
<Para><XRef Linkend="ToCustomizePrinterSettingsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.29">
<Para><XRef Linkend="ToCustomizeDateFormatTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.30">
<Para><XRef Linkend="ToChangeDefaultTimeZoneTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>Creating an Appointment File for Scheduling or Mailing</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.31">
<Para><XRef Linkend="ToDragDropApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Sect1 Id="ToSpecifyACalendarViewTA">
<Title>To Specify a Calendar View</Title>
<IndexTerm>
<Primary>calendar views</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar view, changing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>day view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>three-month mini-calendar, day view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>day view, three-month mini-calendar</Primary>
</IndexTerm>
<IndexTerm>
<Primary>week view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>grid, week view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>week view, grid</Primary>
</IndexTerm>
<IndexTerm>
<Primary>month view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>year view</Primary>
</IndexTerm>
<Para>&newline;&empty;</Para>
<Para Role="indent"><Link Type="jump" Linkend="day-button"><InlineGraphic Remap="graphic" Role="left" Entityref="Calendar-Day-Icon" Id="HCAL.TSKS.grph.1"></InlineGraphic></Link>Click to display Day view.
Day view includes a three-month mini-calendar containing day and month buttons for navigation.</Para>
<Para Role="indent"><Link Type="jump" Linkend="week-button"><InlineGraphic Remap="graphic" Role="left" Entityref="Calendar-Week-Icon" Id="HCAL.TSKS.grph.2"></InlineGraphic></Link>Click to display Week view.
Week view includes a grid for the entire week showing shaded areas where appointments are scheduled.</Para>
<Para Role="indent"><Link Type="jump" Linkend="month-button"><InlineGraphic Remap="graphic" Role="left" Entityref="Calendar-Month-Icon" Id="HCAL.TSKS.grph.3"></InlineGraphic></Link>Click to display Month view.</Para>
<Para Role="indent"><Link Type="jump" Linkend="year-button"><InlineGraphic Remap="graphic" Role="left" Entityref="Calendar-Year-Icon" Id="HCAL.TSKS.grph.4"></InlineGraphic></Link>Click to display Year view.</Para>
<Para>&newline;&empty;</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.32">
<Para><XRef Linkend="ToDisplaySpecificDateTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.33">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.34">
<Para><XRef Linkend="ToPrintCurrentViewTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDisplaySpecificDateTA">
<Title>To Display a Specific Date or Time Period</Title>
<IndexTerm>
<Primary>date, displaying</Primary>
</IndexTerm>
<IndexTerm>
<Primary>date format, default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, date format</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.35">
<Para>Choose Go to Date from the View menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.36">
<Para>Type the date you want to view in the format MM/DD/YY.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.37">
<Para>Click Go To.
</Para>
</ListItem>
</OrderedList>
<Para Role="indent">For information on how to change the date format, 
see <Link Type="jump" Linkend="CalendarOptionsDateDialog">Date Format Dialog Box</Link>
and <XRef Linkend="ToCustomizeDateFormatTA">.</Para>
<Para>&newline;&empty;&newline;</Para>
<Procedure>
<Title>To Display Today</Title>
<IndexTerm>
<Primary SortAs="today,displaying">Today, displaying</Primary>
</IndexTerm>
<IndexTerm>
<Primary>current view</Primary>
</IndexTerm>
<Step>
<ItemizedList Mark="&bull;">
<ListItem Id="HCAL.TSKS.item.38">
<Para>Click the navigation button displaying Today or today's date.
</Para>
</ListItem>
</ItemizedList>
<Para Role="indent">Calendar changes the current view to show today
in the format you were viewing.  For example, if you are
viewing by month, choosing today's date
displays the Month view containing today.</Para>
</Step>
</Procedure>
<Procedure>
<Title>To Display the Previous View</Title>
<IndexTerm>
<Primary SortAs="previous view, displaying">Previous view, displaying</Primary>
</IndexTerm>
<Step>
<ItemizedList Mark="&bull;">
<ListItem Id="HCAL.TSKS.item.39">
<Para>Click the navigation arrow pointing left.
</Para>
</ListItem>
</ItemizedList>
<Para Role="indent">Previous view is the day, week, month, or 
year before the one you are viewing.  
For example, if you are viewing by week, the previous view 
shows the previous week.</Para>
</Step>
</Procedure>
<Procedure>
<Title>To Display the Next View</Title>
<IndexTerm>
<Primary SortAs="next view, displaying">Next view, displaying</Primary>
</IndexTerm>
<Step>
<ItemizedList Mark="&bull;">
<ListItem Id="HCAL.TSKS.item.40">
<Para>Click the navigation arrow pointing right.
</Para>
</ListItem>
</ItemizedList>
<Para Role="indent">Next view is the view after the one you are viewing.  
For example, if you are viewing by week, the next view shows the next week.</Para>
</Step>
</Procedure>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.41">
<Para><XRef Linkend="ToSpecifyACalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.42">
<Para><XRef Linkend="CalendarGotoDateDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.43">
<Para><XRef Linkend="ToCustomizeDateFormatTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.44">
<Para><XRef Linkend="CalendarOptionsDateDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToScheduleApptTA">
<Title>To Schedule a Basic Appointment</Title>
<Para>Use the Appointment Editor to insert, change, or delete
appointments on your calendar.
	
<IndexTerm>
<Primary>appointment, scheduling</Primary>
</IndexTerm>
<IndexTerm>
<Primary>scheduling, basic appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, inserting</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="appointment editor, using">Appointment Editor, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, basic</Primary>
</IndexTerm>
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.45">
<Para>Display the Calendar view containing the day for which you 
want to schedule an appointment.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.46">
<Para>Double-click that day.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-Sched-Appt" Id="HCAL.TSKS.fig.1"></Graphic>
<Para>The Appointment Editor is displayed.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.47">
<Para>Choose the Start and End times.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-Appt-Ed" Id="HCAL.TSKS.fig.2"></Graphic>
<IndexTerm>
<Primary>appointment, default duration</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, appointment duration</Primary>
</IndexTerm>
<Para>The default appointment duration is one hour. If your appointment
is longer or shorter, click in the End field to edit the End time.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.48">
<Para>Type a description of the appointment in the What field.</Para>
<Para>For example, you may want to enter the appointment's location 
and purpose.</Para>
<Para>If you want to add optional settings to an appointment,
see <XRef Linkend="ToSetOptionsTA">.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.49">
<Para>Click Insert. 
</Para>
<Para>The appointment is added to your calendar.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.50">
<Para>Click Cancel to close the Appointment Editor.</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.51">
<Para><XRef Linkend="ToSetOptionsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.52">
<Para><XRef Linkend="ToSetApptEditorDefaultsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.53">
<Para><XRef Linkend="ToSpecifyACalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.54">
<Para><XRef Linkend="ToChangeApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.55">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.56">
<Para><XRef Linkend="ToSetUpGroupApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.57">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetOptionsTA">
<Title>To Set Appointment Options</Title>
<IndexTerm>
<Primary>appointment, scheduling</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, inserting</Primary>
</IndexTerm>
<IndexTerm>
<Primary>scheduling, appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>inserting an appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, options</Primary>
</IndexTerm>
<IndexTerm>
<Primary>options, appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="appointment editor, using reminders">Appointment Editor, using reminders</Primary>
</IndexTerm>
<IndexTerm>
<Primary>reminders, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, privacy settings</Primary>
</IndexTerm>
<IndexTerm>
<Primary>privacy, setting</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.58">
<Para>Schedule an appointment.
</Para>
<Para>Follow the steps in <XRef Linkend="ToScheduleApptTA">.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.59">
<Para>Click the More button in the Appointment Editor to 
display additional appointment options.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-Appt-Options" Id="HCAL.TSKS.fig.3"></Graphic>
<Para>&newline;&empty;</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.60">
<Para>Select the desired appointment in the Appointment Editor list.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.61">
<Para>Select Beep, Flash, Popup, or Mail for the type of reminder
you want.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.62">
<Para>Edit the reminder intervals or the <Emphasis>calendar-name@hostname</Emphasis>
if necessary.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.63">
<Para>Optional: To repeat the appointment more than once, choose an 
option from the Occurs menu, and then choose an option from the For menu.</Para>
<Para>If you don't see the interval you want on the Occurs menu, 
choose Repeat Every and type the desired interval in days, 
weeks, or months.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.64">
<Para>Choose an option from the Privacy menu.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.65">
<Para>Click Change.</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.66">
<Para>Click Cancel to close the Appointment Editor.</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.67">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.68">
<Para><XRef Linkend="ToSetApptEditorDefaultsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.69">
<Para><XRef Linkend="ToSpecifyACalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.70">
<Para><XRef Linkend="ToChangeApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.71">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.72">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToChangeApptTA">
<Title>To Change an Appointment</Title>
<IndexTerm>
<Primary>appointment, changing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>changing an appointment</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.73">
<Para>Click the Appointment Editor icon.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.74">
<Para>Select the appointment in the appointment list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.75">
<Para>Edit the appointment date, start or end time, description, 
reminders, frequency, or privacy.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.76">
<Para>Click Change.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.77">
<Para>Click Cancel to close the Appointment Editor.
</Para>
</ListItem>
</OrderedList>
<IndexTerm>
<Primary SortAs="appointment editor, clearing">Appointment Editor, clearing</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="clearing the appointment editor">clearing the Appointment Editor</Primary>
</IndexTerm>
<Para>Be careful if you are inserting multiple appointments, one after 
another, that you click Clear between insertions.  This will reset 
options that you may not want to carry over from one appointment to the next.</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.78">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.79">
<Para><XRef Linkend="ToSetOptionsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.80">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.81">
<Para><XRef Linkend="CalendarApptEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetUpToDoTA">
<Title>To Insert a To Do Item</Title>
<IndexTerm>
<Primary>To Do item, scheduling</Primary>
</IndexTerm>
<IndexTerm>
<Primary>scheduling, To Do item</Primary>
</IndexTerm>
<IndexTerm>
<Primary>To Do item, inserting</Primary>
</IndexTerm>
<IndexTerm>
<Primary>To Do Editor, using</Primary>
</IndexTerm>
<Para>Use the To Do Editor to insert, update, or delete To Do items in your calendar.
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.82">
<Para>Click the To Do Editor icon in the upper left corner of the main 
Calendar view window.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-ToDoEd-Icon" Id="HCAL.TSKS.fig.4"></Graphic>
<Para>The To Do Editor is displayed.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-ToDo-Ed" Id="HCAL.TSKS.fig.5"></Graphic>
<Para>&newline;&empty;&newline;</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.83">
<Para>Type or edit the due date for the To Do item in the Due Date field. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.84">
<Para>Type a description of the To Do item in the What field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.85">
<Para>Click Insert.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.86">
<Para>Click Cancel to close the To Do Editor.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.87">
<Para><XRef Linkend="ToChangeToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.88">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.89">
<Para><XRef Linkend="CalendarToDoEditorDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.90">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToChangeToDoTA">
<Title>To Change a To Do Item</Title>
<IndexTerm>
<Primary SortAs="to do item, changing">To Do item, changing</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="changing a to do item">changing a To Do item</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.91">
<Para>Display the Calendar view containing the day for which you
want to change a To Do item.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.92">
<Para>Select that day.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.93">
<Para>Click the To Do Editor icon in the tool bar to open the To Do Editor.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.94">
<Para>Select the To Do item in the To Do List.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.95">
<Para>Edit the due date or the description of the To Do item.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.96">
<Para>Select Completed to change the status of the 
To Do item, if applicable.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.97">
<Para>Click Change.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.98">
<Para>Click Cancel to close the To Do Editor.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.99">
<Para><XRef Linkend="ToSetUpToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.100">
<Para><XRef Linkend="ToDeleteApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.101">
<Para><XRef Linkend="CalendarToDoEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDeleteApptTA">
<Title>To Delete an Appointment or To Do Item</Title>
<IndexTerm>
<Primary>appointment, deleting</Primary>
</IndexTerm>
<IndexTerm>
<Primary>deleting an appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="to do item, deleting">To Do item, deleting</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="deleting a to do item">deleting a To Do item</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.102">
<Para>Click the Appointment or To Do Editor icon.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.103">
<Para>Select the appointment or To Do item in the appropriate list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.104">
<Para>Click Delete.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.105">
<Para>Click Cancel to close the editor.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.106">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.107">
<Para><XRef Linkend="ToChangeApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.108">
<Para><XRef Linkend="ToSetUpToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.109">
<Para><XRef Linkend="ToChangeToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.110">
<Para><XRef Linkend="CalendarApptEditorDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.111">
<Para><XRef Linkend="CalendarToDoEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSelectApptListTA">
<Title>To View an Appointment List</Title>
<IndexTerm>
<Primary>appointment lists</Primary>
</IndexTerm>
<IndexTerm>
<Primary>list, of appointments</Primary>
</IndexTerm>
<Para>The appointment list displays all your appointments for the day, week, 
month, or year.  

</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.112">
<Para>Display the view of the calendar 
that you want the appointment list to show.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.113">
<Para>Choose Appointment List from the View menu.
</Para>
<Para>Appointments are listed chronologically and show date, time, and 
description.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.114">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.115">
<Para><XRef Linkend="ToSelectToDoListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.116">
<Para><XRef Linkend="ToPrintApptListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.117">
<Para><XRef Linkend="CalendarApptEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSelectToDoListTA">
<Title>To View a To Do List</Title>
<IndexTerm>
<Primary>To Do lists</Primary>
</IndexTerm>
<IndexTerm>
<Primary>list, of To Do items</Primary>
</IndexTerm>
<Para>The To Do List displays all your To Do items for the day, week, month,
or year.
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.118">
<Para>Display the view of the calendar
that you want the To Do list to show.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.119">
<Para>Choose To Do List from the View menu.
</Para>
<Para>To Do items are listed chronologically and show check box, due date, 
and description.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.120">
<Para><XRef Linkend="ToSetUpToDoTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.121">
<Para><XRef Linkend="ToSelectApptListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.122">
<Para><XRef Linkend="ToPrintApptListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.123">
<Para><XRef Linkend="CalendarToDoEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToFindApptTA">
<Title>To Find an Appointment in Your Calendar</Title>
<IndexTerm>
<Primary>appointment, finding</Primary>
</IndexTerm>
<IndexTerm>
<Primary>finding an appointment in your calendar</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, find search range</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.124">
<Para>Choose Find from the View menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.125">
<Para>In the Find field, type some text that can become a keyword for the 
search; for example, <ComputerOutput>Dentist</ComputerOutput> or 
<ComputerOutput>Conference</ComputerOutput>.
</Para>
<Para>The Find field is not case-sensitive.
</Para>
<Para>By default, Calendar searches the past and future six months in your
calendar.
If you want to change the search range, select Search all or edit the dates
in the Search from fields.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.126">
<Para>Click Find.
</Para>
<Para>The appointments with matching text are displayed in the Find window.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.127">
<Para>Select the desired appointment in the list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.128">
<Para>Click Show Appointment to display the entire appointment.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.129">
<Para>Click Cancel to close the Find dialog box.
</Para>
</ListItem>
</OrderedList>
</Sect1>
<Sect1 Id="ToAddUsersCalendarTA">
<Title>To Add or Delete Calendars in the Browse List</Title>
<IndexTerm>
<Primary>calendars, browsing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>browsing calendars</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="browse menu editor, using">Browse Menu Editor, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="browse list, adding calendars to">Browse List, adding calendars to</Primary>
</IndexTerm>
<Procedure>
<Title>To add a calendar to the Browse list:</Title>
<IndexTerm>
<Primary SortAs="browse list, adding calendars to">Browse List, adding calendars to</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="adding calendars to browse list">adding calendars to Browse list</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="calendars, adding to browse list">calendars, adding to Browse list</Primary>
</IndexTerm>
<Step>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.130">
<Para>Choose Menu Editor from the Browse menu. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.131">
<Para>Type the <Emphasis>calendar-name@hostname</Emphasis> in the User Name field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.132">
<Para>Click Add Name.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.133">
<Para>To erase your changes and leave the dialog box displayed, click Reset.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.134">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.135">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.136">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
<Para>Saving changes adds the calendar to the Browse menu in the menu bar.
</Para>
</ListItem>
</OrderedList>
</Step>
</Procedure>
<Procedure>
<Title>To delete a calendar from the Browse list:</Title>
<IndexTerm>
<Primary SortAs="browse list, deleting names from">Browse List, deleting names from</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="deleting calendars from the browse list">deleting calendars from the Browse list</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="calendars, deleting from the browse list">calendars, deleting from the Browse list</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="reset, using">Reset, using</Primary>
</IndexTerm>
<Step>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.137">
<Para>Select a calendar name in the Browse list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.138">
<Para>Click Remove Name.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.139">
<Para>To erase your changes and leave the dialog box displayed, click Reset. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.140">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.141">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.142">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
<Para>Saving changes deletes the calendar from the Browse menu in the menu bar.
</Para>
</ListItem>
</OrderedList>
</Step>
</Procedure>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.143">
<Para><XRef Linkend="ToDisplayAnotherUsersCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.144">
<Para><XRef Linkend="ToCompareMultipleUsersCalendarsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.145">
<Para><XRef Linkend="ToSetUpGroupApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.146">
<Para><XRef Linkend="CalendarMenuEditorDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.147">
<Para><XRef Linkend="CalendarGroupApptEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDisplayAnotherUsersCalendarTA">
<Title>To Display Another User's Calendar</Title>
<IndexTerm>
<Primary>calendars, displaying other</Primary>
</IndexTerm>
<IndexTerm>
<Primary>displaying other calendars</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.148">
<Para>Choose Show Other Calendar from the Browse menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.149">
<Para>In the User Name field, type <Emphasis>calendar-name@hostname</Emphasis>
for the calendar you want to view.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.150">
<Para>Click Show.
</Para>
<Para>The calendar you are viewing changes to display the new calendar.
<!--	<idx>error messages, from Show Other Calendar dialog box<\idx> -->
</Para>
<Para>The Show Other Calendar dialog box displays a message with the name 
of the calendar displayed.  If you typed the calendar name incorrectly,
an error message is displayed.
<!--<p indent>"Unable to access <emph>calendar-name.domainname<\emph> ..." or -->
<!--<p indent>"Unable to display <emph>calendar-name@hostname<\emph> ..." or -->
<!--<p indent>"Calendar <emph>calendar-name@hostname<\emph> does not exist ..." -->
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.151">
<Para><XRef Linkend="ToAddUsersCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.152">
<Para><XRef Linkend="ToCompareMultipleUsersCalendarsTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToCompareMultipleUsersCalendarsTA">
<Title>To Compare Multiple Calendars</Title>
<IndexTerm>
<Primary>calendars, comparing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>comparing calendars</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.153">
<Para>Choose Compare Calendars from the Browse menu.
</Para>
<Para>The Compare Calendars dialog box is displayed.
The first time you open this dialog box, only your calendar
is displayed in the grid.
</Para>
<Para>To add other calendars to the Browse list, see
<XRef Linkend="ToAddUsersCalendarTA">.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.154">
<Para>Select entries in the Browse list.
	
<IndexTerm>
<Primary>compare calendars grid, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="grid, compare calendars">grid, Compare Calendars</Primary>
</IndexTerm>
</Para>
<Para>The Compare Calendars grid changes to add the new calendar, overlaying
all displayed calendars.
The lightest areas on the grid indicate free times; the darkest
areas are busy times.
</Para>
<Para>Use this grid to identify times available for a group
appointment.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>To change the time interval displayed in the grid:</Title>
<Step>
<ItemizedList Mark="&bull;">
<ListItem Id="HCAL.TSKS.item.155">
<Para>Choose an option from the Compare Calendars Go To menu
</Para>
<Para><Emphasis>Or</Emphasis>
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.156">
<Para>Type the date you want to view in the Go To field
</Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.157">
<Para><XRef Linkend="ToAddUsersCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.158">
<Para><XRef Linkend="ToDisplayAnotherUsersCalendarTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetUpGroupApptTA">
<Title>To Schedule a Group Appointment</Title>
<IndexTerm>
<Primary>group appointment, selecting day and time</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, group</Primary>
</IndexTerm>
<IndexTerm>
<Primary>compare calendars grid, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="grid, compare calendars">grid, Compare Calendars</Primary>
</IndexTerm>
<IndexTerm>
<Primary>group appointment, scheduling</Primary>
</IndexTerm>
<IndexTerm>
<Primary>scheduling, group appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="group appointment editor, opening">Group Appointment Editor, opening</Primary>
</IndexTerm>
<Para>If you want to set up a regular appointment, see 
<XRef Linkend="ToScheduleApptTA">.</Para>
<!--Use the Group Appointment Editor to insert, change, or delete group -->
<!--appointments on your and other calendars.  Even if you don't -->
<!--have insert access to other calendars, you can use the Group Appointment  -->
<!--Editor to mail notices of group appointments to other users. -->
<OrderedList>
<ListItem Id="HCAL.TSKS.item.159">
<Para>Choose Compare Calendars from the Browse menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.160">
<Para>Select one or more entries in the Browse list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.161">
<Para>Click in the grid on a time block for which you want to set up a 
group appointment.  Unshaded blocks represent potentially available times.
</Para>
<Para>The time block is highlighted.
</Para>
<Para>A busy character (asterisk) is displayed next to a calendar names in the 
Browse list if the proposed appointment would conflict.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.162">
<Para>Click Schedule to open the Group Appointment Editor.
</Para>
<Para>The Group Appointment Editor is displayed with the fields for 
date, time, and mail automatically filled out.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.163">
<Para>Type (or edit) the group appointment start time in the Start field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.164">
<Para>Type (or edit) the group appointment end time in the End field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.165">
<Para>Type the appointment description, such as its location or purpose,
in the What field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.166">
<Para>Optional: Click More to choose the repeat interval and duration 
for the group appointment.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.167">
<Para>Click Insert to add the group appointment to the selected
calendars.
</Para>
<Para>If you don't have insert access on all the calendars, you may want to
send mail to notify others in the group about the group appointment.  See 
<XRef Linkend="ToMailRemindersToGroupTA">.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.168">
<Para>Click Cancel to close the Group Appointment Editor.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.169">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.170">
<Para><XRef Linkend="ToMailRemindersToGroupTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.171">
<Para><XRef Linkend="ToGrantAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.172">
<Para><XRef Linkend="CalendarCompareCalsDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.173">
<Para><XRef Linkend="CalendarGroupApptEditorDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToMailRemindersToGroupTA">
<Title>To Mail Reminders to the Group</Title>
<IndexTerm>
<Primary>group appointment, mail reminders</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="group appointment editor, mailing reminders">Group Appointment Editor, mailing reminders</Primary>
</IndexTerm>
<IndexTerm>
<Primary>mail reminders, of group appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>reminders (mail), of group appointment</Primary>
</IndexTerm>
<Para>Once you've set up a group appointment (date, start and end times,
description, repeat interval), you may want to mail
the group a reminder.  To send mail:
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.174">
<Para>Click Mail in the Group Appointment Editor.
</Para>
<Para>Calendar displays a Compose window containing an appointment
attachment.  The appointment attachment is pre-addressed to the 
selected users and automatically filled out with the date and 
appointment start and end times.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.175">
<Para>Click Deliver in the Compose window.
</Para>
<Para>Calendar mails the reminder to the selected users.
</Para>
<Para>Recipients of a mail message with a calendar-formatted 
reminder can drag the message from the Mailer header window
and drop it on their calendars to automatically schedule the 
pre-formatted appointment.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.176">
<Para><XRef Linkend="ToSetUpGroupApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.177">
<Para><XRef Linkend="ToDetermineAccessToOtherCalendarsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.178">
<Para><XRef Linkend="CalendarGroupApptEditorDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.179">
<Para><XRef Linkend="CalendarCompareCalsDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDetermineAccessToOtherCalendarsTA">
<Title>To Determine Whether You Have Access to Other Calendars</Title>
<IndexTerm>
<Primary>access to other calendars, determining</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access to other calendars, determining</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendars, access to other</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="access list, using">Access List (Group Appointment Editor), using</Primary>
</IndexTerm>
<IndexTerm>
<Primary>insert access, determining if you have</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.180">
<Para>Choose Compare Calendars from the Browse menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.181">
<Para>Select the entries in the Browse list that you want to check for access.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.182">
<Para>Click Schedule to open the Group Appointment Editor.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.183">
<Para>Look at the Calendar Access list.  
</Para>
<Para>The Calendar Access list displays the calendars
that you selected in the Compare Calendars dialog box.
</Para>
<Para>A "Y" in the Access column means you have insert access to the selected
calendar.  An "N" means you don't.
</Para>
</ListItem>
</OrderedList>
<Para>To add appointments or To Do items to other calendars, 
ask the owners to grant you <GlossTerm>insert access</GlossTerm>.</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.184">
<Para><XRef Linkend="ToGrantAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.185">
<Para><XRef Linkend="ToDenyAccessToOtherUsersTA">
<!-- <item> <xref ToSetUpGroupApptTA> -->
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.186">
<Para><XRef Linkend="CalendarGroupApptEditorDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.187">
<Para><XRef Linkend="CalendarCompareCalsDialog">
<!-- <item> <xref CalendarOptionsCategoryDialog> -->
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.188">
<Para><XRef Linkend="CalendarOptionsAccessDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToGrantAccessToOtherUsersTA">
<Title>To Grant Access to Your Calendar</Title>
<IndexTerm>
<Primary>access, granting to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, granting to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>access, insert</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, insert</Primary>
</IndexTerm>
<IndexTerm>
<Primary>access, delete</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, delete</Primary>
</IndexTerm>
<IndexTerm>
<Primary>access, browse</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, browse</Primary>
</IndexTerm>
<IndexTerm>
<Primary>access, default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar, granting access by others to your</Primary>
</IndexTerm>
<IndexTerm>
<Primary>adding access to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>granting access to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>browse access</Primary>
</IndexTerm>
<IndexTerm>
<Primary>insert access, granting to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>delete access, granting to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, user access</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="access list and permissions dialog box, using">Access List and Permissions dialog box, using</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="reset, using">Reset, using</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.189">
<Para>Choose Options from the File menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.190">
<Para>Choose Access List and Permissions from the Category menu.
</Para>
<Para>The Access List and Permissions dialog box is displayed.</Para>
<Para>&newline;&empty;</Para>
<Note>
<Para>Depending on the version of Calendar you have, you'll see one
of the following Access List and Permissions dialog boxes.  Use the procedure
that matches the version you have.
</Para>
</Note>
<Para>&newline;&empty;</Para>
<Graphic Entityref="Calendar-Access" Id="HCAL.TSKS.fig.6"></Graphic>
<Para>&newline;&empty;</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.191">
<Para>In the User Name field, type <Emphasis>calendar-name@hostname</Emphasis>
for the calendar to which you want to grant access.
</Para>
<Para>The default permission is for <GlossTerm>browse access</GlossTerm> only.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.192">
<Para>Select Browse, Insert, or Delete permissions.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.193">
<Para>Click Add Name to add the calendar to the Access list with the
permissions you've chosen.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.194">
<Para>To erase your changes and leave the dialog box displayed, click Reset. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.195">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.196">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.197">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
<Para>Saving changes grants the selected access to the specified calendar. 
</Para>
</ListItem>
</OrderedList>
<Para><Emphasis>Or:</Emphasis>
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.198">
<Para>Choose Options from the File menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.199">
<Para>Choose Access List and Permissions from the Category menu.
</Para>
<Para>The Access List and Permissions dialog box is displayed.</Para>
<Para>&newline;&empty;&newline;</Para>
<Graphic Entityref="Calendar-Access-Alternate" Id="HCAL.TSKS.fig.7"></Graphic>
<Para>&newline;&empty;</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.200">
<Para>In the User Name field, type <Emphasis>calendar-name@hostname</Emphasis>
for the calendar to which you want to grant access.
</Para>
<Para>The default permission is for view access to public appointments only.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.201">
<Para>Select View, Insert, or Change permissions.
</Para>
<Para>Permissions control whether others can perform specific 
operations on your calendar.  You can choose more than one permission.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.202">
<Para>Select Public, Semiprivate, or Private <GlossTerm>access rights</GlossTerm>.
</Para>
<Para>Access rights control the specific types of appointments others can see.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.203">
<Para>Click Add to add the calendar to the Access list with the 
permissions and access rights you've chosen.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.204">
<Para>To erase your changes and leave the dialog box displayed, click Reset.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.205">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.206">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.207">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
<Para>Saving changes grants the selected access and permissions to the 
specified calendar.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.208">
<Para><XRef Linkend="ToDetermineAccessToOtherCalendarsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.209">
<Para><XRef Linkend="ToDenyAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.210">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.211">
<Para><XRef Linkend="CalendarOptionsAccessDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDenyAccessToOtherUsersTA">
<Title>To Deny Access to Your Calendar</Title>
<IndexTerm>
<Primary>access, denying to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, denying to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>access, removing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>user access, removing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>removing access to your calendar by others</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar, denying access by others to your</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar, removing access by others to your</Primary>
</IndexTerm>
<IndexTerm>
<Primary>denying access to your calendar by others</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.212">
<Para>Choose Options from the File menu. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.213">
<Para>Choose Access List and Permissions from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.214">
<Para>Select the entry for which 
you want to deny access in the Access list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.215">
<Para>Click Remove Name (or Delete) to remove the user from the Access list.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.216">
<Para>To erase your changes and leave the dialog box displayed, click Reset. 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.217">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.218">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.219">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
<Para>Saving changes removes access for the specified calendar.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.220">
<Para><XRef Linkend="ToDetermineAccessToOtherCalendarsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.221">
<Para><XRef Linkend="ToGrantAccessToOtherUsersTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.222">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.223">
<Para><XRef Linkend="CalendarOptionsAccessDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToPrintCurrentViewTA">
<Title>To Print Current Day, Week, Month, or Year Views</title>
<IndexTerm>
<Primary SortAs="printing, calendar views">printing, Calendar views</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar view, printing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>day view, printing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>week view, printing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>month view, printing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>year view, printing</Primary>
</IndexTerm>
<orderedlist>
<listitem>
<para>
Display the Calendar view you want to print.
</para>
</listitem>
<listitem>
<para>
Choose Print Current View from the File menu.
</para>
</listitem>
</orderedlist>
<para>
Calendar prints the view using the default print options. 
To change the print options, see
<XRef Linkend="ToCustomizePrinterSettingsTA">.
</Para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.226">
<Para><XRef Linkend="ToPrintApptListTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.228">
<Para><XRef Linkend="ToCustomizePrinterSettingsTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToPrintApptListTA">
<Title>To Print an Appointment or To Do List</title>
<indexterm><primary>printing</primary><secondary>appointment list</secondary></indexterm>
<indexterm><primary>appointment list</primary><secondary>printing</secondary></indexterm>
<indexterm><primary>To Do list</primary><secondary>printing</secondary></indexterm>
<indexterm><primary>printing</primary><secondary>To Do list</secondary></indexterm>
<orderedlist>
<listitem>
<para>
Display the Calendar view containing the day
for which you want to print an appointment or To Do list.
</para>
</listitem>
<listitem>
<para>
Select that day.
</para>
</listitem>
<listitem>
<para>
Choose Print... from the File menu.
</para>
<para>
The Print dialog box is displayed.
</para>
</listitem>
<listitem>
<para>
Choose Appointment List or To Do List from the
Report Type menu.
</para>
</listitem>
<listitem>
<para>
Click Print.
</para>
</listitem>
</orderedlist>
<para>
Calendar prints the appointment or To Do list using the default print options. 
To change the print options, see
<XRef Linkend="ToCustomizePrinterSettingsTA">.
</para>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.226a">
<Para><XRef Linkend="ToPrintCurrentViewTA"></para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.228a">
<Para><XRef Linkend="ToCustomizePrinterSettingsTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</sect1>
<Sect1 Id="ToCustomizePrinterSettingsTA">
<Title>To Print with Specific Options</title>
<indexterm><primary>customizing</primary><secondary>Calendar print options</secondary></indexterm>
<orderedlist>
<listitem>
<para>
Choose Print... from the File menu.
</para>
<para>
The Print dialog box appears.
</para>
<Graphic Entityref="Calendar-Print-Dialog" Id="HCAL.TSKS.fig.7a"></Graphic>
<itemizedlist>
<listitem>
<para>
To select a different printer,
type the new printer name in the Printer Name field.
</para>
</listitem>
<listitem>
<para>
To output multiple copies, type
the number of copies in the Copies field.
</para>
</listitem>
<listitem>
<para>
To print to a file, click the Print to File checkbox
and type the path and filename for the file.
</para>
</listitem>
</itemizedlist>
</listitem>
<listitem>
<para>
Choose the view or list you want to print from
the Report Type menu. You can choose from <literal>Day View</literal>,
<literal>Week View</literal>, <literal>Month View</literal>,
<literal>Year View</literal>, <literal>Appointment List</literal>, or
<literal>To Do List</literal>.
</para>
<para>
If necessary, set the correct time range by changing the From and To fields.
</para>
</listitem>
<listitem>
<para>
To set additional options, click the More... button.
The Calendar Options dialog box appears so
you can set additional print options for headers and footers, margins,
and the privacy level for printed appointments.
See <XRef Linkend="CalendarOptionsPrinterDialog">.
</para>
<para>
When finished with the Printer Settings, click OK to establish your
choices as the new defaults and return to the Print dialog box. When you
print with default options, your new settings will be used.
Apply sets the new defaults, but remains in this dialog box.
Reset restores the options to their previous settings. Cancel cancels
any changes since the last Apply and returns you to the Print dialog box.
</para>
</listitem>
<listitem>
<para>
To set printer-specific options, click the Setup... button on the Print dialog box.
The Print Setup window appears. From this window, you can
examine printer information and define both Printer and Job options.
See
<olink type="Jump" LocalInfo="PrnSetup PrintSetupRef">Print Setup
Window</OLink> for more information.
</para>
<para>
When finished with the Print Setup window, click OK to set your changes
and return to the Print dialog box.
</para>
</listitem>
<listitem>
<para>To send the selected view or list to the printer from the
Print dialog box, click Print.</para>
</listitem>
<listitem><para>Click Close to close the Print dialog box.</para>
</listitem>
</orderedlist>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.226b">
<Para><XRef Linkend="ToPrintCurrentViewTA"></para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.228b">
<Para><XRef Linkend="ToPrintApptListTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</sect1>
<Sect1 Id="ToSetApptEditorDefaultsTA">
<Title>To Set the Appointment Editor Defaults</Title>
<IndexTerm>
<Primary>appointment, editor defaults</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="defaults, appointment editor">defaults, Appointment Editor</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="appointment editor, using reminders">Appointment Editor, using reminders</Primary>
</IndexTerm>
<IndexTerm>
<Primary>reminders, setting default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>privacy, setting default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>duration, setting default appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>start time, setting default appointment</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, reminder</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, privacy</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, appointment duration</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, appointment start time</Primary>
</IndexTerm>
<IndexTerm>
<Primary>appointment, setting defaults</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.245">
<Para>Choose Options from the File menu.
</Para>
<Para>The Calendar Options dialog box is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.246">
<Para>Choose Editor Defaults from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.247">
<Para>Optional: Change the default appointment duration in the 
Duration field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.248">
<Para>Optional: Change the default appointment start time by choosing 
from the Start menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.249">
<Para>Select Beep, Flash, Popup, or Mail reminders.
&newline;&empty;
<!-- <lablist><head>Reminders -->
</Para>
<VariableList>
<VarListEntry>
<Term>Beep</Term>
<ListItem>
<Para>Causes your system to emit an electronic beep
</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Flash</Term>
<ListItem>
<Para>Causes your calendar to flash
</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Popup</Term>
<ListItem>
<Para>Displays a reminder dialog box
</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Mail</Term>
<ListItem>
<Para>Sends electronic mail
</Para>
</ListItem>
</VarListEntry>
</VariableList>
</ListItem>
<ListItem Id="HCAL.TSKS.item.250">
<Para>Edit the default time intervals if necessary.
</Para>
<Para>The time interval fields are active for each reminder you select.  
They specify the time <Symbol Role="Variable">before</Symbol> an appointment that the 
reminder will be activated.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.251">
<Para>Choose a <GlossTerm>privacy</GlossTerm> option from the Privacy menu.
&newline;&empty;
<!--<lablist><head>Privacy -->
</Para>
<VariableList>
<VarListEntry>
<Term>Others See Time Only</Term>
<ListItem>
<Para>The default.  Displays only the time of an 
appointment so others can see you're busy.
</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Others See Time and Text</Term>
<ListItem>
<Para>Displays the time and text of an 
appointment in your calendar.
</Para>
</ListItem>
</VarListEntry>
<VarListEntry>
<Term>Show Nothing</Term>
<ListItem>
<Para>Displays nothing about an appointment in your 
calendar for maximum privacy.
</Para>
</ListItem>
</VarListEntry>
</VariableList>
</ListItem>
<ListItem Id="HCAL.TSKS.item.252">
<Para>Click Apply to apply the new defaults to all future appointments.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.253">
<Para>Click Cancel to close the Calendar Options dialog box.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.254">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.255">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetInitialCalendarTA">
<Title>To Set the Initial Calendar Displayed</Title>
<IndexTerm>
<Primary>calendar view, setting initial display</Primary>
</IndexTerm>
<IndexTerm>
<Primary>initial calendar view, setting</Primary>
</IndexTerm>
<Para>You can set Calendar to display a calendar other than your
own when you first start it.  
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.256">
<Para>Choose Options from the File menu.
</Para>
<Para>The Calendar Options dialog box is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.257">
<Para>Choose Display Settings from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.258">
<Para>Double-click in the Initial Calendar View field to select the contents
and type <Emphasis>calendar-name@hostname</Emphasis> for the calendar you 
want to view each time you start Calendar.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.259">
<Para>Click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.260">
<Para>Click Cancel.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.261">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.262">
<Para><XRef Linkend="ToSetDefaultCalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.263">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetTimesDayWeekViewsTA">
<Title>To Set the Time Boundaries on Day and Week Views</Title>
<IndexTerm>
<Primary>time boundaries, on day and week views</Primary>
</IndexTerm>
<IndexTerm>
<Primary>boundaries, setting time on day and week views</Primary>
</IndexTerm>
<IndexTerm>
<Primary>day view, setting time boundaries</Primary>
</IndexTerm>
<IndexTerm>
<Primary>week view, setting time boundaries</Primary>
</IndexTerm>
<Para>In day and week views, you can set the earliest and latest hours you want 
displayed in your calendar.
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.264">
<Para>Choose Options from the File menu.
</Para>
<Para>The Options dialog box is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.265">
<Para>Choose Display Settings from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.266">
<Para>Move the slider in the Begin and End controls to 
adjust the earliest and latest hours you want displayed on your calendar.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.267">
<Para>Select 12 Hour or 24 Hour time display.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.268">
<Para>Click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.269">
<Para>Click Cancel.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.270">
<Para><XRef Linkend="ToSetInitialCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.271">
<Para><XRef Linkend="ToSetDefaultCalendarViewTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.272">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToSetDefaultCalendarViewTA">
<Title>To Set the Default Calendar View</Title>
<IndexTerm>
<Primary>calendar views</Primary>
</IndexTerm>
<IndexTerm>
<Primary>default calendar view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar view, default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, calendar view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>defaults, setting calendar view</Primary>
</IndexTerm>
<IndexTerm>
<Primary>calendar view, setting default</Primary>
</IndexTerm>
<Para>The <GlossTerm>calendar view</GlossTerm> is the day, week, month, or year displayed in
the main Calendar window.</Para>
<Para>Calendar displays the default Calendar view each time you 
start it.  The initial default view is by month.
To set the default to the view you use most often:
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.273">
<Para>Choose Options from the File menu.
</Para>
<Para>The Options dialog box is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.274">
<Para>Choose Display Settings from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.275">
<Para>Select Day, Week, Month, or Year as the Default View.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.276">
<Para>Click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.277">
<Para>Click Cancel.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.278">
<Para><XRef Linkend="ToSetInitialCalendarTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.279">
<Para><XRef Linkend="ToSetTimesDayWeekViewsTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.280">
<Para><XRef Linkend="ToDisplaySpecificDateTA"> 
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.281">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.282">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToCustomizeDateFormatTA">
<Title>To Customize the Date Format</Title>
<IndexTerm>
<Primary>defaults, date format</Primary>
</IndexTerm>
<IndexTerm>
<Primary>date format, changing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>date format, default</Primary>
</IndexTerm>
<Para>The default date format in Calendar is MM/DD/YY.  Use the Date Format
dialog box to change the order of date components or the separator.
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.307">
<Para>Choose Options from the File menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.308">
<Para>Choose Date Format from the Category menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.309">
<Para>Select the desired date order option.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.310">
<Para>Select the desired date separator.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.311">
<Para>To erase your changes and leave the dialog box displayed, click Reset.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.312">
<Para>To save your changes and close the dialog box, click OK.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.313">
<Para>To save your changes and leave the dialog box displayed, click Apply.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.314">
<Para>To erase your changes and close the dialog box, click Cancel.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.315">
<Para><XRef Linkend="ToScheduleApptTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.316">
<Para><XRef Linkend="ToDisplaySpecificDateTA"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.317">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.318">
<Para><XRef Linkend="CalendarOptionsDateDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.319">
<Para><XRef Linkend="CalendarGotoDateDialog"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToChangeDefaultTimeZoneTA">
<Title>To Change the Default Time Zone</Title>
<IndexTerm>
<Primary>defaults, time zone</Primary>
</IndexTerm>
<IndexTerm>
<Primary>time zone, default</Primary>
</IndexTerm>
<IndexTerm>
<Primary>time zone, changing</Primary>
</IndexTerm>
<IndexTerm>
<Primary>custom time, setting</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.320">
<Para>Choose Time Zone from the View menu.
</Para>
<Para>The Time Zone dialog box is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.321">
<Para>Select the Custom Time setting.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.322">
<Para>In the Hours field, edit the number of hours before or 
after Greenwich Mean Time that you want your calendar set to.
</Para>
<Para>For example, to synchronize your calendar for Pacific Standard Time,
choose GMT+8 hours.  For Finland, choose
GMT-2 hours.  For Japan, choose GMT-9 hours.  You may have to adjust
by one hour for daylight, or summer time.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.323">
<Para>To revert to your own time zone, select My Time.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.324">
<Para>Click OK to apply changes and close the dialog box.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.325">
<Para><XRef Linkend="CalendarOptionsCategoryDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.326">
<Para><XRef Linkend="CalendarOptionsDateDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.327">
<Para><XRef Linkend="CalendarTimeZoneDialog"></Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.328">
<Para><XRef Linkend="ToChangeDefaultTimeZoneTA"></Para>
</ListItem>
</ItemizedList>
</Step>
</Procedure>
</Sect1>
<Sect1 Id="ToDragDropApptTA">
<Title>To Drag and Drop an Appointment on Your Calendar</Title>
<IndexTerm>
<Primary SortAs="appointment, dragging from mailer">appointment, dragging from Mailer</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="dragging appointment from mailer to calendar">dragging appointment from Mailer to Calendar</Primary>
</IndexTerm>
<IndexTerm>
<Primary SortAs="drag and drop, mailer to calendar">drag and drop, Mailer to Calendar</Primary>
</IndexTerm>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.329">
<Para>Create an appointment using the standalone Appointment Editor.
</Para>
<OrderedList>
<ListItem Id="HCAL.TSKS.item.330">
<Para>At a command line, type <ComputerOutput>dtcm_editor </ComputerOutput><Symbol Role="Variable">filename</Symbol>
</Para>
<Para>The standalone Appointment Editor is displayed.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.331">
<Para>Type a date in the Date field. 
</Para>
<Para>Remember to use the date format set in the Date Format dialog box.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.332">
<Para>Choose the Start and End times for the appointment.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.333">
<Para>Type a description of the appointment in the What field.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.334">
<Para>Choose a frequency for the appointment from the Occurs menu.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.335">
<Para>Click Save to write the appointment contents to the file you 
specified at the command line.
</Para>
</ListItem>
</OrderedList>
</ListItem>
<ListItem Id="HCAL.TSKS.item.336">
<Para>Open File Manager and navigate to the folder where the appointment 
file is stored.
</Para>
</ListItem>
<ListItem Id="HCAL.TSKS.item.337">
<Para>Drag the file icon and drop it on Calendar.  
</Para>
<Para>Calendar automatically schedules the appointment on your calendar.
</Para>
<Para>You could also drag the file icon to Mailer and mail the formatted 
appointment to others.
</Para>
</ListItem>
</OrderedList>
<Procedure>
<Title>See Also</Title>
<Step>
<ItemizedList Mark="&bull;" Role="tight">
<ListItem Id="HCAL.TSKS.item.338">
<Para><XRef Linkend="CalendarStandaloneApptEditorWindow"></Para>
</ListItem>
</ItemizedList>
<!-- EOF: Tasks   -->
</Step>
</Procedure>
</Sect1>
</Chapter>
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