<!-- $XConsortium: ch08.sgm /main/18 1996/11/11 20:13:30 cdedoc $ -->
<!-- (c) Copyright 1995 Digital Equipment Corporation. -->
<!-- (c) Copyright 1995 Hewlett-Packard Company. -->
<!-- (c) Copyright 1995 International Business Machines Corp. -->
<!-- (c) Copyright 1995 Sun Microsystems, Inc. -->
<!-- (c) Copyright 1995 Novell, Inc. -->
<!-- (c) Copyright 1995 FUJITSU LIMITED. -->
<!-- (c) Copyright 1995 Hitachi. -->
<chapter id="UG.Mailr.div.1">
<title id="UG.Mailr.mkr.1">Using Mailer</title>
<para>Mailer is a desktop application that enables you to send, receive,
and manage your electronic mail (email) messages.</para>
<informaltable id="UG.Mailr.itbl.1" frame="All">
<tgroup cols="1">
<colspec colname="1" colwidth="4.0 in">
<tbody>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Viewing and Acting On Your Mail Messages149'--><xref
role="JumpText" linkend="UG.Mailr.mkr.3"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Sending Mail Messages153'--><xref
role="JumpText" linkend="UG.Mailr.mkr.5"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Printing Mail Messages164'--><xref
role="JumpText" linkend="UG.Mailr.mkr.14"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Working with Attachments165'--><xref
role="JumpText" linkend="UG.Mailr.mkr.16"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Customizing Mailer168'--><xref role="JumpText"
linkend="UG.Mailr.mkr.20"></para></entry></row>
<row rowsep="1">
<entry><para><!--Original XRef content: 'Mailer Keyboard and Menu Shortcuts172'--><xref
role="JumpText" linkend="UG.Mailr.mkr.23"></para></entry></row></tbody></tgroup>
</informaltable>
<para>The instructions in this chapter assume you are familiar with basic
desktop skills and keyboard navigation. For more information, see <!--Original
XRef content: 'Chapter&numsp;1, &xd2;Basic Skills'--><xref role="ChapNumAndTitle"
linkend="UG.BSkls.mkr.1"> and <!--Original XRef content: 'Appendix&numsp;A,
&xd2;Keyboard Shortcuts for the Desktop'--><xref role="AppendixNumAndTitle"
linkend="UG.keysh.mkr.1">. Many of the tasks you do in Mailer can
be done using drag and drop.</para>
<sect1 id="UG.Mailr.div.2" role="Procedure">
<title>To Start Mailer</title>
<orderedlist><listitem><para>Click the Mailer control in the Front Panel.
</para>
</listitem></orderedlist>
<figure>
<title>Mailer icons showing new and old mail</title>
<graphic id="UG.Mailr.grph.1" entityref="UG.Mailr.fig.1"></graphic>
</figure>
</sect1>
<sect1 id="UG.Mailr.div.3">
<title>Mailer Main Window</title>
<para>The Mailer main window is shown in <!--Original XRef content: 'Figure&numsp;8&hyphen;2'--><xref
role="CodeOrFigureOrTable" linkend="UG.Mailr.mkr.2"> and described below.
</para>
<figure>
<title id="UG.Mailr.mkr.2">Mailer main window example</title>
<graphic id="UG.Mailr.grph.2" entityref="UG.Mailr.fig.2"></graphic>
</figure>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="6.13in">
<colspec align="left" colwidth="152*">
<colspec align="left" colwidth="353*">
<tbody>
<row>
<entry align="left" valign="top"><para>Message Header List</para></entry>
<entry align="left" valign="top"><para>Displays information about mail messages
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Command buttons</para></entry>
<entry align="left" valign="top"><para>Provide easy access to frequently-used
operations
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Sash</para></entry>
<entry align="left" valign="top"><para>Used to resize the Message Header List
and message view area</para></entry></row>
<row>
<entry align="left" valign="top"><para>Message view area</para></entry>
<entry align="left" valign="top"><para>Contains header fields and text of
message</para></entry></row>
<row>
<entry align="left" valign="top"><para>Attachment list</para></entry>
<entry align="left" valign="top"><para>Displays icons of mail message attachments,
if any</para></entry></row></tbody></tgroup></informaltable>
</sect1>
<sect1 id="UG.Mailr.div.4">
<title id="UG.Mailr.mkr.3">Viewing and Acting On Your Mail Messages</title>
<para>Once you've started Mailer and begun to collect email messages, you'll
want to read, sort, find, delete, and (possibly) undelete them.</para>
<para>After using Mailer you may need to file certain mail messages away for
safekeeping. You have a default mailbox (Inbox) where all your messages are
received. Since keeping all your mail messages in your Inbox is not practical,
you may want to set up other mailboxes to store groups of messages together.
</para>
<para>See <!--Original XRef content: '&xd2;To Create a Mailbox&xd3; on page&numsp;161'--><xref
role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.10"> for information on how
mailboxes can be created or <!--Original XRef content: '&xd2;To File a Message
in Other Mailboxes&xd3; on page&numsp;162'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.11">.</para>
<sect2 id="UG.Mailr.div.5" role="Procedure">
<title>To Read a Mail Message</title><indexterm><primary>viewing</primary><secondary>mail
messages</secondary></indexterm>
<orderedlist><listitem><para>Choose Check for New Mail from the Mailbox menu
to retrieve any messages waiting for delivery to your mailbox.<indexterm>
<primary>reading mail messages</primary></indexterm></para>
</listitem><listitem><para>Click to select the message to be viewed from the
Message Header List.</para>
<para>The text of the message appears in the message view.</para>
</listitem></orderedlist>
<para>Use the Pointer, the Next and Previous buttons, or the View menu to
continue to select and read messages in the message view.</para>
<para>To open a message into a separate window:</para>
<orderedlist><listitem><para>Double-click the message or choose Open from
the Message menu. From this window, the Edit and Attachments menus become
available.</para>
</listitem></orderedlist>
<para>The message remains in the separate window even when you select another
message in your Inbox.</para>
</sect2>
<sect2 id="UG.Mailr.div.6">
<title>Sorting Mail Messages</title><indexterm><primary>sorting</primary>
<secondary>mail messages</secondary></indexterm>
<para>The View menu provides several ways to order your messages:</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="6.05in">
<colspec align="left" colwidth="86*">
<colspec align="left" colwidth="413*">
<tbody>
<row>
<entry align="left" valign="top"><para>Date/Time</para></entry>
<entry align="left" valign="top"><para>Sorts messages with the most recent
at the bottom</para></entry></row>
<row>
<entry align="left" valign="top"><para>Sender</para></entry>
<entry align="left" valign="top"><para>Groups messages by a particular sender
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Subject</para></entry>
<entry align="left" valign="top"><para>Groups message titles together by the
same subject</para></entry></row>
<row>
<entry align="left" valign="top"><para>Size</para></entry>
<entry align="left" valign="top"><para>Groups messages from smallest to largest
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Status</para></entry>
<entry align="left" valign="top"><para>Groups messages together by read and
new (useful if you read your mail in non-sequential order)</para></entry>
</row></tbody></tgroup></informaltable>
<para>The message headers are rearranged and redisplayed in the mailbox in
the new order.</para>
</sect2>
<sect2 id="UG.Mailr.div.7" role="Procedure">
<title>To Reply to a Message</title><indexterm><primary>replying to
mail messages</primary></indexterm>
<orderedlist><listitem><para>Select the message for reply.</para>
</listitem><listitem><para>Decide on the type of reply:</para>
<itemizedlist remap="Bullet2"><listitem><para><emphasis role="Lead-in">To
reply to the sender,</emphasis> click the Reply to Sender command button
or choose Reply to Sender
from the Compose menu.</para>
<para>A Compose window appears with the email address of the recipient and
the message subject filled in.</para>
</listitem><listitem><para><emphasis role="Lead-in">To reply to the sender
and all recipients,</emphasis> choose Reply to All from the Compose menu.
</para>
<para>A Compose window appears with the email address of the recipients and
the subject of the message filled in.</para>
</listitem><listitem><para><emphasis role="Lead-in">To reply to the sender
or all recipients and include a copy of the message,</emphasis> choose Reply
to Sender, Include or Reply to All, Include from the Compose menu.</para>
<para>A Compose window appears that includes the text of the message with
the email address of the recipients and the subject filled in.</para>
</listitem></itemizedlist>
</listitem><listitem><para>Type your reply and send your message as usual.
For more information, see <!--Original XRef content: '&xd2;To Address, Compose,
and Send a Mail Message&xd3; on page&numsp;154'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.7">.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.8" role="Procedure">
<title>To Forward a Message</title><indexterm><primary>forwarding
messages</primary></indexterm>
<orderedlist><listitem><para>Select or open the message you want to forward.
</para>
</listitem><listitem><para>Choose Forward Message from the Compose menu.</para>
<para>You see the text of the message to be forwarded is displayed within
a new message, as well as its attachments, if any. For more information see
<!--Original XRef content: '&xd2;To
View an Attachment&xd3; on page&numsp;165'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.17">.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Remove any attachments
you do not want to forward by selecting them and choosing Delete from the Attachments menu.</para>
</listitem><listitem><para>Type the addresses of the message recipients in
the To or Cc fields.</para>
</listitem><listitem><para>Add any additional text and click Send.</para>
<para>See <!--Original XRef content: '&xd2;To Address, Compose, and Send
a Mail Message&xd3; on page&numsp;154'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.7">
for more information.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.9" role="Procedure">
<title>To Save a Message as Text</title><indexterm><primary>saving</primary><secondary>mail
message as text</secondary></indexterm>
<orderedlist><listitem><para>Choose Save As Text from the Message menu.</para>
</listitem><listitem><para>Type a file name and location for your message.
</para>
</listitem><listitem><para>Click Save.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.10" role="Procedure">
<title>To Find a Mail Message within a Mailbox</title><indexterm><primary>finding</primary>
<secondary>mail messages</secondary></indexterm>
<orderedlist><listitem><para>Choose Find from the Message menu.</para>
<para>The Find dialog box appears.</para>
<figure>
<title>Find dialog box</title>
<graphic id="UG.Mailr.grph.3" entityref="UG.Mailr.fig.3"></graphic>
</figure>
</listitem>
<listitem><para>Type the text you want to search for in the appropriate
field.</para>
<para>You can search for a match on one or more of the To, From, Subject,
or Cc fields.</para>
</listitem><listitem><para>Select Forward or Backward to set the search direction
within the mailbox.</para>
</listitem><listitem><para>Click Find to select the first message found.</para>
<para>If you think there may be several messages, click Select All to mark
(by selection) each message header.</para>
</listitem></orderedlist>
<note>
<para>You can remove all the text in the fields at any time by clicking Clear.
</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.11" role="Procedure">
<title>To Delete a Mail Message</title><indexterm><primary>deleting</primary><secondary>mail
messages</secondary></indexterm>
<orderedlist><listitem><para>Select a message for deletion.</para>
<para>Shift+Click enables you to select several messages in a row by moving
the highlight up or down the message header list. Control+Click enables you
to select discontiguous messages one at a time from the list.</para>
</listitem><listitem><para>Choose Delete from the Message menu, or click the
Delete command button.</para>
<para>The message and attachments (if any) are deleted from the list.</para>
</listitem></orderedlist>
<para>See <!--Original XRef content: '&xd2;To Delete both an Attachment and
the Mail Message&xd3; on page&numsp;167'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.19"> for more information on attachments in a mail
message.</para>
<note>
<para>Even if a message has been deleted, you can get it back unless you
made your deletions permanent by choosing Destroy Deleted Messages from the
Mailbox menu.</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.12" role="Procedure">
<title id="UG.Mailr.mkr.4">To Undelete a Mail Message</title>
<indexterm><primary>creating</primary><secondary>mailboxes</secondary>
</indexterm><indexterm><primary>restoring</primary><secondary>deleted mail messages</secondary></indexterm>
<itemizedlist remap="Bullet1"><listitem><para>To restore a message you just
deleted, choose Undelete Last from the Message menu. Repeatedly selecting
Undelete Last will undelete additional messages, in reverse order to the
order in which they were deleted.
</para>
</listitem><listitem><para>To restore an earlier message, choose Undelete
from List from the Message menu, select one or more messages from the list
of deleted messages, and click the Undelete button.</para>
</listitem></itemizedlist>
<note>
<para>To make the deletions in the list permanent, choose Destroy Deleted
Messages from the Mailbox menu.</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.13" role="Procedure">
<title>To Destroy Deleted Messages When Closing the Mailbox</title>
<para>You can set your options so that when you close your mailbox, the messages
you deleted will be permanently destroyed. This means that you cannot get
a message back that you deleted once you close your mailbox.</para>
<orderedlist>
<listitem><para>Choose Mail Options from the Mailbox menu to
display the Mail Options dialog box.</para>
</listitem>
<listitem><para>Choose Message Header List from the Category
menu of the Mail Options dialog box.</para>
<para>The Message Header List dialog box appears.</para>
</listitem>
<listitem><para>Select &ldquo;When I close the mailbox&rdquo;
under Destroy Deleted Messages.</para>
</listitem>
<listitem><para>Click OK or Apply to make your changes take effect.
</para>
</listitem></orderedlist>
<note>
<para>You can remove the confirmation notice that appears each time you close
the mailbox and asks if you want to destroy deleted messages by deselecting
&ldquo;Show confirmation notice.&rdquo;</para>
</note>
</sect2>
</sect1>
<sect1 id="UG.Mailr.div.14">
<title id="UG.Mailr.mkr.5">Sending Mail Messages</title><indexterm><primary>addresses</primary></indexterm>
<para>An email address is like your personal ZIP code for receiving mail messages.
This is also the way you send messages to other email users. The format used
for email addresses is <emphasis>username@location</emphasis>. Your system
administrator uses this format to set up user (email) addresses.</para>
<para>This section gives you most of the information you need to address,
compose, and send a message to another user.</para>
<sect2 id="UG.Mailr.div.15">
<title id="UG.Mailr.mkr.6">Using Aliases</title><indexterm><primary>aliases</primary></indexterm>
<para>An alias is just a private name for one or more user names (or user
addresses). By creating a distribution list of user addresses to which you
frequently send mail and giving it an alias, you can just type the name of
the alias instead of typing each address in the To field every time you send
messages. The name you give to your alias can be descriptive of a group of
users or just a name you will remember. This alias only works for your user
name from your machine.</para>
<sect3 id="UG.Mailr.div.16" role="Procedure">
<title>To Create an Alias</title><indexterm><primary>creating</primary>
<secondary>aliases</secondary></indexterm>
<orderedlist>
<listitem><para>Choose Mail Options from the Mailbox menu to
display the Mail Options dialog box.</para>
</listitem>
<listitem><para>Choose Aliases from the Category menu of the
Mail Options dialog box.</para>
</listitem><listitem><para>Type the name for your alias in the Alias field.
</para>
</listitem><listitem><para>Type the user addresses that will make up the alias
in the Addresses field. Each of these should be in the form <emphasis>username@location</emphasis> and be separated by a comma, space, or both.</para>
</listitem><listitem><para>Click Add to add the information in the Alias and
Addresses fields to the Aliases list.</para>
<para>You can also change or remove an alias in the same manner using either
the Change or Delete button.</para>
</listitem><listitem><para>Click OK or Apply to make the settings take effect.
</para>
</listitem></orderedlist>
</sect3>
</sect2>
<sect2 id="UG.Mailr.div.17" role="Procedure">
<title id="UG.Mailr.mkr.7">To Address, Compose, and Send a Mail Message</title>
<para>Once you have a user's email address, you can send a message.<indexterm>
<primary>mail messages, &lt;Emphasis>See &lt;Default Para Font> messages &lt;$nopage></primary></indexterm></para>
<note>
<para>If this is the first time you are using email and if you know your own
email address, you can use these procedures to send a test message to yourself.
</para>
</note>
<orderedlist><listitem><para>If Mailer is not already started, click the Mailer
control in the Front Panel.</para>
<para>The mailbox appears.</para>
</listitem><listitem><para>Choose New Message from the Compose menu.</para>
<para>The (New Message) Compose window appears.</para>
<figure>
<title>Compose window</title>
<graphic id="UG.Mailr.grph.4" entityref="UG.Mailr.fig.4"></graphic>
</figure>
</listitem>
<listitem><para>Type the email address of the recipient in the
To field and press Return.</para>
<para>You can send a message to a single user, multiple users, or an alias.
For information on aliases, see <!--Original XRef content: '&xd2;Using Aliases&xd3;
on page&numsp;154'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.6">.
</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Type the topic or
title of the message in the Subject field and press Return.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Type the email addresses
of users you want to be carbon copy recipients of this message in the Cc
field.</para>
</listitem><listitem><para>Once your message is addressed, press Return to
go to the text area and compose the message.</para>
<para>To find out about editing text in your message, see <!--Original XRef
content: '&xd2;Editing Text in a Mail
Message&xd3; on page&numsp;156'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.8">
or <!--Original XRef content: '&xd2;Formatting Text in a Mail Message&xd3;
on page&numsp;157'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.9">.
Choose Include from the Compose window File menu to insert a text file into your message.
</para>
<para>You can save the message you are composing at any time by choosing Save
As Text from the Compose window File menu.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Add files to the
message, if necessary.</para>
<para>To find out how to add an attachment, see <!--Original XRef content:
'&xd2;To Add an Attachment&xd3; on
page&numsp;166'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.18">.
</para>
<note>
<para>Choose Log Message from the Compose window File menu to save a copy of the
message to a mailbox.</para>
</note>
</listitem>
<listitem><para>Click the Send button or choose Send from the
Compose window File menu.</para>
<para>The Compose window closes and the message is sent.</para>
</listitem></orderedlist>
<note>
<para>Clicking Close removes the Compose window and discards your message.
Be sure to save any text you might want later before closing the Compose
window.</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.18">
<title id="UG.Mailr.mkr.8">Editing Text in a Mail Message</title>
<para>The Compose window Edit menu provides ways to change the message text you are
composing:</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<?PubTbl tgroup dispwid="6.05in">
<colspec align="left" colwidth="113*">
<colspec align="left" colwidth="386*">
<tbody>
<row>
<entry align="left" valign="top"><para>Undo</para></entry>
<entry align="left" valign="top"><para>Reverses the last editing action in
the text area.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Cut</para></entry>
<entry align="left" valign="top"><para>Removes the selected text and stores
it on the clipboard. Only one selection can be stored on the clipboard at
a time. If text is already there, the most current selection overwrites it.
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Copy</para></entry>
<entry align="left" valign="top"><para>Stores a copy of the selected text
on the clipboard. Only one selection can be stored at a time. If text is
already there, the most current selection overwrites it.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Paste</para></entry>
<entry align="left" valign="top"><para>Inserts the contents of the clipboard
at the insertion point.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Paste Special<indexterm><primary>included
text, marker for</primary></indexterm></para></entry>
<entry align="left" valign="top"><para>Inserts the contents of the clipboard
at the insertion point surrounded above and below by Begin and End Included
Message text, or indented markers.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Clear</para></entry>
<entry align="left" valign="top"><para>Removes the selection and leaves the
resulting white space.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Delete</para></entry>
<entry align="left" valign="top"><para>Removes the selection and the resulting
white space.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Select All</para></entry>
<entry align="left" valign="top"><para>Selects all the text in the text area.
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Find/Change</para></entry>
<entry align="left" valign="top"><para>Opens a dialog box that enables you
to search for words or phrases in your message and make changes to occurrences
that are found.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Check Spelling</para></entry>
<entry align="left" valign="top"><para>Runs the spell checker on your mail
message and display a dialog box that lists words that might be spelled
incorrectly. You can Find, Change, or Change All instances of a word.</para></entry>
</row></tbody></tgroup></informaltable>
<para>Note that not all vendors' keyboards supply these keys.
Please see your local vendor's documentation for alternate key bindings.
</para>
<para>For more information on editing functions, see <!--Original XRef content:
'Chapter&numsp;10, &xd2;Using Text
Editor'--><xref role="ChapNumAndTitle" linkend="UG.TextE.mkr.1">.
</para>
</sect2>
<sect2 id="UG.Mailr.div.19">
<title id="UG.Mailr.mkr.9">Formatting Text in a Mail Message</title>
<indexterm><primary>formatting</primary><secondary>mail message text</secondary></indexterm>
<para>The Compose window Format menu enables you to make formatting changes to the
message you are composing:</para>
<informaltable>
<tgroup cols="2" colsep="0" rowsep="0">
<colspec align="left" colwidth="1.14in">
<colspec align="left" colwidth="4.92in">
<tbody>
<row>
<entry align="left" valign="top"><para>Word Wrap</para></entry>
<entry align="left" valign="top"><para>Toggle the text entry mode that causes
lines to automatically wrap at the edge of the message. This may cause problems
if the sender has word wrap turned on and the recipient window is a different
size.</para></entry></row>
<row>
<entry align="left" valign="top"><para>Settings</para></entry>
<entry align="left" valign="top"><para>Display a dialog box for setting margins
and paragraph alignment, and applying format settings to your message.
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Templates</para></entry>
<entry align="left" valign="top"><para>Enables you to quickly access the templates
(text files) you created for using in your mail messages. For more information,
see <!--Original XRef content: '&xd2;To Create Templates for Mail Messages&xd3;
on page&numsp;170'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.21">.
</para></entry></row>
<row>
<entry align="left" valign="top"><para>Add Bcc:</para></entry>
<entry align="left" valign="top"><para>Adds the Bcc (Blind Carbon Copy) header
to your Compose window. Bcc enables you to send a copy of a message to someone
without those on the To or Cc line
seeing the user's address. If you added other headers beside Bcc, they show
up here.</para></entry></row></tbody></tgroup></informaltable>
<para>For more information on editing functions, see <!--Original XRef content:
'Chapter&numsp;10, &xd2;Using Text
Editor'--><xref role="ChapNumAndTitle" linkend="UG.TextE.mkr.1">.
</para>
</sect2>
<sect2 id="UG.Mailr.div.20" role="Procedure">
<title>To Include a Template in a Mail Message</title>
<orderedlist><listitem><para>Choose New Message from the Compose menu.</para>
</listitem><listitem><para>Choose Templates from the Compose window Format menu and select
the desired template from the list.</para>
<para>Your template is added to your mail message.</para>
</listitem></orderedlist>
<para>For more information on templates, see <!--Original XRef content: '&xd2;To
Create Templates for Mail
Messages&xd3; on page&numsp;170'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.21">.
</para>
</sect2>
<sect2 id="UG.Mailr.div.21" role="Procedure">
<title>To Include Multiple Messages in a New Message</title><indexterm><primary>including
multiple messages in a mail message</primary></indexterm>
<orderedlist><listitem><para>From the Message Header List, select the email
messages to be included in your new message.</para>
<para>Shift+Click enables you to select several messages in a row by moving
the highlight up or down the message header list. Control+Click enables you
to select discontiguous messages one at a time from the list.</para>
</listitem><listitem><para>Choose New, Include All from the Compose menu.
</para>
</listitem><listitem><para>Compose and send your message as usual.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.22" role="Procedure">
<title>To Include a Text File in a Mail Message</title>
<indexterm><primary>files</primary><secondary>including in
mail messages</secondary></indexterm><indexterm><primary>messages</primary><secondary>including
text files</secondary></indexterm>
<para>You can drag and drop a text file from File Manager to the Compose window
of a mail message or follow these steps.</para>
<orderedlist><listitem><para>Choose New Message from the Compose menu.</para>
</listitem><listitem><para>Choose Include from the File menu in the Compose
window.</para>
<para>You see your file system.</para>
</listitem><listitem><para>Indicate the text file to be included in your email
message.</para>
</listitem><listitem><para>Click OK.</para>
<para>The file is included in the text area of your message.</para>
</listitem><listitem><para>Compose and send your message as usual.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.23" role="Procedure">
<title>To Send an Automatic Message (Vacation Mail)</title><indexterm><primary>vacation
mail</primary></indexterm><indexterm><primary>automatic mail messages</primary></indexterm>
<orderedlist><listitem><para>Choose Mail Options from the Mailbox menu.</para>
<para>The Mail Options dialog box appears.</para>
</listitem><listitem><para>Choose Vacation from the Category menu.</para>
</listitem><listitem><para>Select On.</para>
</listitem><listitem><para>Type a subject and message for your vacation message.
</para>
<para>If you use the variable $SUBJECT in your message, the user will see
his or her message title in your reply. For example: &ldquo;I am on vacation.
Your message regarding &ldquo;$SUBJECT&rdquo; will be read when I return.&rdquo;
</para>
</listitem><listitem><para>Click OK or Apply.</para>
<para>Your vacation message takes effect the next time someone sends you a
message.</para>
</listitem></orderedlist>
<note>
<para>To turn off vacation mail, follow steps 1-3 but select Off instead.
</para>
</note>
</sect2>

<sect2 id="UG.Mailr.div.25" role="Procedure">
<title>To Find or Change Text in Your Message</title><indexterm><primary>messages</primary><secondary>finding
text in</secondary></indexterm><indexterm><primary>messages</primary><secondary>changing
text</secondary></indexterm>
<orderedlist><listitem><para>Choose Find/Change from the Compose window Edit menu.
</para>
<para>The Find/Change dialog box appears.</para>
<figure>
<title>Find/Change dialog box</title>
<graphic id="UG.Mailr.grph.5" entityref="UG.Mailr.fig.5"></graphic>
</figure>
</listitem>
<listitem><para>Type (or copy and paste) the text you want to
locate in the Find field.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. To automatically
change the located text to replacement text, type the replacement text in
the Change To field.</para>
</listitem><listitem><para>Click the appropriate Find option:</para>
<itemizedlist remap="Bullet2"><listitem><para>Click Find to find and select
the text.</para>
</listitem><listitem><para>Click Change to change the first instance.</para>
</listitem><listitem><para>Click Change All to change all instances.</para>
</listitem></itemizedlist>
</listitem><listitem><para>Click Close to remove the dialog box.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.26" role="Procedure">
<title>To Check Spelling in Your Mail Message</title>
<indexterm><primary>messages</primary><secondary>checking spelling</secondary></indexterm>
<orderedlist><listitem><para>Click in the Compose window at the beginning
of your mail message.</para>
</listitem><listitem><para>Choose Check Spelling from the Compose window Edit menu.
</para>
<para>The Spell dialog box appears, displaying a list of potentially misspelled
words with the first word highlighted.</para>
</listitem><listitem><para>To correct a word, select it, and type the correction
in the Change To field.</para>
<para>To see a word in context, select it and click Find.</para>
</listitem><listitem><para>Click Change to correct a single occurrence, or
Change All to correct all occurrences.</para>
<para>The word is corrected in the text.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.27" role="Procedure">
<title>To Edit Text in Message View</title>
<indexterm><primary>editing</primary><secondary>existing message text</secondary></indexterm>
<para>To edit the text in an existing mail message:</para>
<orderedlist><listitem><para>Select the message you want to change.</para>
</listitem><listitem><para>Choose Forward Message from the Compose menu.
</para>
</listitem><listitem><para>Address the message to yourself.</para>
</listitem><listitem><para>Edit the message in the Compose window and send
it.</para>
</listitem></orderedlist>
<note>
<para>You may want to create a separate mailbox for these edited messages
as they can add to the size of your Inbox.</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.28">
<title>Creating and Using Mailboxes</title>
<para>Once you create a few mailboxes, you can use them to help you organize
your mail. You can create mailboxes by project, users, email lists, or any
other system that works for you.</para>
</sect2>
<sect2 id="UG.Mailr.div.29" role="Procedure">
<title id="UG.Mailr.mkr.10">To Create a Mailbox</title>
<indexterm><primary>mailboxes</primary><secondary>creating</secondary></indexterm>
<indexterm><primary>creating</primary><secondary>mailboxes</secondary></indexterm>
<orderedlist><listitem><para>Choose New from the Mailbox menu.</para>
</listitem><listitem><para>Type the mailbox name and location in your file
system.</para>
<para>Refer to <!--Original XRef content: '&xd2;Opening and Saving&xd3;
on page&numsp;171'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.22">
for more information.</para>
</listitem><listitem><para>Click New.</para>
<para>The new mailbox is created and opened.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.30" role="Procedure">
<title>To Open a Mailbox</title>
<indexterm><primary>mailboxes</primary><secondary>opening</secondary></indexterm>
<indexterm><primary>opening</primary><secondary>mailboxes</secondary></indexterm>
<orderedlist><listitem><para>Choose Open from the Mailbox menu.</para>
</listitem><listitem><para>Select the mailbox you want to open.</para>
<para>Refer to <!--Original XRef content: '&xd2;Opening and Saving&xd3;
on page&numsp;171'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.22">
for more information.</para>
</listitem><listitem><para>Click Open</para>
<para>The mailbox is opened into a separate window.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.31" role="Procedure">
<title>To Close a Mailbox</title>
<indexterm><primary>mailboxes</primary><secondary>closing</secondary></indexterm>
<orderedlist><listitem><para>Choose Close from the Mailbox menu or Window
menu.</para>
</listitem></orderedlist>
<para>When the last open mailbox is closed, Mailer quits completely.</para>
</sect2>
<sect2 id="UG.Mailr.div.32" role="Procedure">
<title id="UG.Mailr.mkr.11">To File a Message in Other Mailboxes</title>
<indexterm><primary>mailboxes</primary><secondary>filing messages in</secondary></indexterm>
<indexterm><primary>filing mail messages</primary></indexterm>
<indexterm><primary>messages</primary><secondary>filing</secondary></indexterm>
<para>Once you have created a mailbox other than your Inbox, you can file
messages in it. You can create mailboxes by project, users, email lists,
or any other system that works for you.</para>
<para>There are several ways to file messages in other mailboxes:</para>
<itemizedlist remap="Bullet1"><listitem><para>Choosing Other Mailboxes from
the Move menu (or the Copy To submenu of the Message menu) and indicating
the desired mailbox.</para>
</listitem><listitem><para>Adding to your Move menu (or the Copy To submenu
on the Message menu) mailboxes where you frequently file messages. For information
on adding mailboxes to your Move menu, refer to <!--Original XRef content:
'&xd2;To Add Mailboxes to the
Move and Copy To Menus&xd3; on page&numsp;163'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.13">.</para>
</listitem><listitem><para>Setting your Move menu to display the most recently
visited mailboxes. For information on this option, refer to <!--Original
XRef content: '&xd2;To Add Mailboxes to the Move and
Copy To Menus&xd3; on page&numsp;163'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.13">.
</para>
</listitem><listitem><para>Dragging and dropping messages to other mailboxes.
See <!--Original XRef content: '&xd2;To Drag and
Drop Messages to Other Mailboxes&xd3; on page&numsp;163'--><xref role="SecTitleAndPageNum"
linkend="UG.Mailr.mkr.12"> for more information.</para>
</listitem></itemizedlist>
</sect2>
<sect2 id="UG.Mailr.div.33" role="Procedure">
<title>To Remove a Mailbox from Your File System</title>
<indexterm><primary>mailboxes</primary><secondary>removing</secondary></indexterm>
<indexterm><primary>removing</primary><secondary>mailboxes</secondary></indexterm>
<orderedlist><listitem><para>Open File Manager and locate the mailbox to
be deleted.</para>
</listitem><listitem><para>Choose Delete to Trash from the File menu.</para>
<para>The mailbox is deleted.</para>
</listitem></orderedlist>
<para>See <!--Original XRef content: '&xd2;To Put an Object in the Trash
Can'--><xref role="SectionTitle" linkend="UG.FMgr.mkr.17"> in <!--Original
XRef content: 'Chapter&numsp;5, &xd2;Managing Files with
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">,
for more information.</para>
</sect2>
<sect2 id="UG.Mailr.div.34" role="Procedure">
<title id="UG.Mailr.mkr.12">To Drag and Drop Messages to Other Mailboxes</title>
<indexterm><primary>mailboxes</primary><secondary>filing using drag and drop</secondary></indexterm>
<orderedlist><listitem><para>Make sure your mailbox is open on the desktop
and its Message Header List is visible.</para>
</listitem><listitem><para>Open two or three frequently used mailboxes on
the desktop, making sure you can see the Message Header List.</para>
</listitem>
<listitem><para>Select a message.</para></listitem>
<listitem><para>Drag the message and drop it onto the appropriate
mailbox Message Header List. If you hold down the Control key during
the drag and drop, the message is copied. If you do not hold down Control,
the message is moved.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.35" role="Procedure">
<title id="UG.Mailr.mkr.13">To Add Mailboxes to the Move and Copy To Menus</title>
<indexterm><primary>mailboxes</primary><secondary>adding to menus</secondary></indexterm>
<para>Once you have set up a number of mailboxes, you may discover that there
are several mailboxes you use frequently. You can customize your menus to
show these few key mailboxes, which makes filing by mailbox menus much more
efficient.</para>
<orderedlist><listitem><para>Choose Message Filing from the Category menu
of the Mail Options dialog box.</para>
<para>The Message Filing dialog box appears.</para>
</listitem><listitem><para>Type the path to the mailbox and click Add.</para>
<para>The mailbox is now added to the Move menu and the Copy To submenu of
the Message menu.</para>
</listitem></orderedlist>
<para>Use Delete or Change to alter what is in the Path/File Name field once
a mailbox name is selected.</para>
<note>
<para>You can change the path where Mailer starts looking for your mailboxes
if you would like it someplace other than the default location.</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.36" role="Procedure">
<title>To Display Recently Visited Mailboxes in the Move Menu</title>
<orderedlist><listitem><para>Choose Message Filing from the Category menu
of the Mail Options dialog box.</para>
<para>The Message Filing dialog box appears.</para>
</listitem><listitem><para>Increase or decrease the amount of mailboxes you
have recently opened in the &ldquo;Display up to: Recently visited mailboxes&rdquo;
field.</para>
</listitem><listitem><para>Click OK or Apply to make the change take effect.
</para>
<para>The desired number of mailboxes appear on the Move menu.</para>
</listitem></orderedlist>
</sect2>
</sect1>
<sect1 id="UG.Mailr.div.37">
<title id="UG.Mailr.mkr.14">Printing Mail Messages</title>
<indexterm><primary>printing</primary><secondary>mail messages</secondary></indexterm>
<para>From your mailbox, you can use the Print button or the Message menu
to print a message with the default options or you can set different print
options.</para>
<sect2 id="UG.Mailr.div.38" role="Procedure">
<title id="UG.Mailr.mkr.14a">To Print a Message with Default Options</title>
<orderedlist><listitem><para>Select the message to be printed in the Message
Header List.</para>
<para>Shift+Click enables you to select several messages in a row by moving
the highlight up or down the message header list. Control+Click enables you
to select discontiguous messages one at a time from the list.</para>
</listitem><listitem><para>Click the Print button.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.39" role="Procedure">
<title id="UG.Mailr.mkr.15">To Print a Message with Specific Options</title>
<orderedlist>
<listitem><para>Select the message to be printed.</para>
<para>Shift+Click enables you to select several messages in a row by moving
the highlight up or down the message header list. Control+Click enables you
to select discontiguous messages one at a time from the list.
</para>
</listitem>
<listitem>
<para>Choose Print from the Message menu.
</para>
<para>The Print dialog box appears.
</para>
<figure>
<title>Print dialog box</title>
<graphic id="UG.Mailr.grph.5a" entityref="UG.Mailr.fig.5a"></graphic>
</figure>
<itemizedlist remap="Bullet2"><listitem><para>To select a different printer,
type the new printer name in the Printer Name field.</para>
</listitem>
<listitem><para>To output multiple copies, type
the number of copies in the Copies field.
</para>
</listitem>
<listitem><para>To print to a file, click the Print to File checkbox
and type the path and filename for the file.
</para>
</listitem>
<listitem><para>To submit multiple messages as individual print
jobs, click the Print Separately checkbox.
</para>
</listitem>
<listitem><para>To have long lines wrap to fit the page size,
click the Use Word Wrap checkbox.
</para>
</listitem>
</itemizedlist>
</listitem>
<listitem><para>To set additional options, click the More... button.
The Mailer - Mail Options dialog box appears, showing the current Print Options.
</para>
<figure>
<title>Print Options dialog</title>
<graphic id="UG.Mailr.grph.5b" entityref="UG.Mailr.fig.5b"></graphic>
</figure>
<itemizedlist remap="Bullet2"><listitem><para>To set the margins
for the printed output, type the desired values in the Top, Left,
Right, and Bottom fields. You can specify margin values in
inches (in), centimeters (cm), or pixels (pi).
The default value for all margins is one inch.
If no unit value is specified, pixels are used.
</para>
</listitem>
<listitem><para>To include headers and/or footers on the printed output,
choose the type of information you want for Top Left, Bottom Left,
Top Right, and/or Bottom Right. For each position, you can select:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>CC Header</literal>, to display the contents of the message's CC header.
</para></listitem>
<listitem><para><literal>Date Header</literal>, to display the contents of the message's Date header.
</para></listitem>
<listitem><para><literal>From Header</literal>, to display the contents of the message's From header.
</para></listitem>
<listitem><para><literal>Subject Header</literal>, to display the contents of the message's Subject header.
</para></listitem>
<listitem><para><literal>To Header</literal>, to display the contents of the message's To header.
</para></listitem>
<listitem><para><literal>Page Number</literal>, to display page numbers.
</para></listitem>
<listitem><para><literal>User Name</literal>, to display your user Id.
</para></listitem>
<listitem><para><literal>None</literal>, to display nothing.
</para></listitem>
</itemizedlist>
<para>The following defaults are used:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>Top Left</literal>&mdash;Subject Header
</para></listitem>
<listitem><para><literal>Top Right</literal>&mdash;None
</para></listitem>
<listitem><para><literal>Bottom Left</literal>&mdash;User Name
</para></listitem>
<listitem><para><literal>Bottom Right</literal>&mdash;Page Number
</para></listitem>
</itemizedlist>
</listitem>
<listitem>
<para>To specify which message headers are printed as part of the message
body, select one of the following
for Printed Message Headers:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>None</literal>, to print no headers.
</para></listitem>
<listitem><para><literal>Abbreviated</literal>, to print only those headers that are
not Hidden Fields (as defined in the View category of the Mail Options dialog).
</para>
</listitem>
<listitem><para><literal>Standard</literal>, to print the From, To, Subject,
and Date message headers.
</para></listitem>
<listitem><para><literal>All</literal>, to print all message headers.
</para></listitem>
</itemizedlist>
<para>The default is Standard.
</para>
</listitem>
<listitem><para>To specify how multiple messages will be separated,
select one of the following for Separate Multiple Messages:
</para>
<itemizedlist remap="Bullet2">
<listitem><para><literal>New Line</literal>, to insert a single newline character
between messages.
</para></listitem>
<listitem><para><literal>Blank Line</literal>, to insert a blank line (two newline characters)
between messages.
</para></listitem>
<listitem><para><literal>Character Line</literal>, to insert a line of dashes (&dash;) between messages.
</para></listitem>
<listitem><para><literal>New Page</literal>, to insert a page break between messages.
This is the initial default.
</para></listitem>
</itemizedlist>
</listitem>
</itemizedlist>
<para>When finished setting the Print Options, click OK to establish your
choices as the new defaults and return to the Print dialog box. When you
print with default options (see <xref role="SectionTitle"
linkend="UG.Mailr.mkr.14a">) your new settings will be used.
Apply sets the new defaults, but remains in this dialog box.
Reset restores the options to their previous settings. Cancel cancels
any changes since the last Apply and returns you to the Print dialog box.
</para>
</listitem>
<listitem><para>To set printer-specific options, click the Setup... button on the Print dialog box.
The Print Setup window appears. From this window, you can access
both Printer and Job options.
</para>
<figure>
<title>Print Setup window</title>
<graphic id="UG.Mailr.grph.5c" entityref="UG.Mailr.fig.5c"></graphic>
</figure>
<para>The Printer options dialog box lets you control such items as page orientation
(portrait or landscape), page size (legal, letter, etc.), one- or two-sided
printing, and which printer tray to use.
</para>
<para>The Job options dialog box lets you indicate whether
you want an email notification sent when your print job completes and
what text (if any) you want to appear on the banner page. You can also
specify print command options in the Print Command Options field.
</para>
<para>When finished with the Print Setup window, click OK to set your changes
and return to the Print dialog box.
</para>
</listitem>
<listitem>
<para>To send the selected message(s) to the printer from the
Print dialog box, click Print.</para>
</listitem>
</orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.40" role="Procedure">
<title>To Print a Message Using Drag and Drop</title>
<orderedlist><listitem><para>Select the message to be printed.</para>
</listitem><listitem><para>Drag the message onto the Printer control in the
Front Panel.</para>
<para>The Print dialog box appears.</para>
</listitem><listitem><para>Set the print options as desired and click Print.
</para>
</listitem></orderedlist>
<para>For more information, see <!--Original XRef content: '&xd2;To Print
a Message with Specific Options'--><xref role="SectionTitle" linkend="UG.Mailr.mkr.15">.
</para>
</sect2>
</sect1>
<sect1 id="UG.Mailr.div.41">
<title id="UG.Mailr.mkr.16">Working with Attachments</title>
<para>An <symbol role="Variable">attachment</symbol> is an image, document,
or executable file that you send or receive with your messages.</para>
<sect2 id="UG.Mailr.div.42" role="Procedure">
<title id="UG.Mailr.mkr.17">To View an Attachment</title>
<indexterm><primary>attachments</primary><secondary>viewing</secondary></indexterm>
<indexterm><primary>attachments</primary><secondary>reading</secondary></indexterm>
<indexterm><primary>viewing</primary><secondary>mail attachments</secondary></indexterm>
<note>
<para>If Open does not appear on the Attachments menu, you cannot open the
attachment.</para>
</note>
<orderedlist><listitem><para>Select the attachment icon in the attachment
list.</para>
<para>Choose Show List from the Attachments menu to show the attachment list
in the Compose window.</para>
<figure>
<title>Attachment icon example</title>
<graphic id="UG.Mailr.grph.6" entityref="UG.Mailr.fig.6"></graphic>
</figure>
</listitem>
<listitem><para>Choose Open from the Attachments menu, or double-click
the attachment icon.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.43" role="Procedure">
<title>To Print an Attachment</title>
<indexterm><primary>attachments</primary><secondary>printing</secondary></indexterm>
<indexterm><primary>printing</primary><secondary>mail attachments</secondary></indexterm>
<para>If your system does not provide the ability to print attachments, the
Print item will not be available.</para>
<orderedlist><listitem><para>Select the attachment.</para>
</listitem><listitem><para>Choose Print from the Attachments menu.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.44" role="Procedure">
<title id="UG.Mailr.mkr.18">To Add an Attachment</title>
<indexterm><primary>attachments</primary><secondary>adding to mail message</secondary></indexterm>
<indexterm><primary>adding</primary><secondary>attachments to mail messages</secondary></indexterm>
<orderedlist><listitem><para>Compose your email message.</para>
</listitem><listitem><para>Choose Add File from the Attachments menu.</para>
<para>The Mailer Add dialog box appears. See <!--Original XRef content: '&xd2;Opening
and Saving&xd3; on page&numsp;171'--><xref role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.22">
for more information on this dialog box.</para>
</listitem><listitem><para>Select a file to attach and click Add.</para>
<para>The attachment is added to the attachment list in the lower portion
of the Compose window.</para>
<para>To remove an attachment you just added, choose Delete from the Attachments
menu.</para>
<para>To restore deleted attachments, choose Undelete from the Attachments
menu.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. Use Rename to change
the name of the added attachment.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.45" role="Procedure">
<title>To Save an Attachment to Your File System</title>
<indexterm><primary>attachments</primary><secondary>saving</secondary></indexterm>
<indexterm><primary>saving</primary><secondary>mail attachments</secondary></indexterm>
<orderedlist><listitem><para>Select the attachment you want to save.</para>
<para>See <!--Original XRef content: '&xd2;Opening and Saving&xd3; on page&numsp;171'--><xref
role="SecTitleAndPageNum" linkend="UG.Mailr.mkr.22"> for more information.
</para>
</listitem><listitem><para>Choose Save As from the Attachments menu.</para>
</listitem><listitem><para>Indicate where you want to save the attachment.
</para>
</listitem><listitem><para>Type a new name for the file.</para>
</listitem><listitem><para>Click Save.</para>
<para>The file is saved to the selected location.</para>
</listitem></orderedlist>
<note>
<para>You can also drag and drop an attachment to File Manager. See <!--Original
XRef content: 'Chapter&numsp;5, &xd2;Managing Files with File Manager'--><xref
role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">, for more information.
</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.46" role="Procedure">
<title id="UG.Mailr.mkr.19">To Delete both an Attachment and the Mail
Message</title>
<indexterm><primary>attachments</primary><secondary>deleting</secondary></indexterm>
<indexterm><primary>deleting</primary><secondary>mail attachments</secondary></indexterm>
<para>You delete an attachment in the same way you delete a mail message.
</para>
<orderedlist><listitem><para>Select the email message that contains the attachment.
</para>
</listitem><listitem><para>Click the Delete button.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.47" role="Procedure">
<title>To Attach a File from File Manager</title>
<indexterm><primary>attachments</primary><secondary>adding with drag and drop</secondary></indexterm>
<orderedlist><listitem><para>Select the file within File Manager.</para>
</listitem><listitem><para><emphasis>Optional</emphasis>. If the attachment
list is not displayed, choose Show List from the Compose window Attachments
menu.</para>
</listitem><listitem><para>Drag the file from File Manager and drop it onto
the attachment list in the Compose window.</para>
</listitem><listitem><para>Send the message as usual.</para>
</listitem></orderedlist>
<note>
<para>You can also drag an attachment from the attachment list to File Manager.
See <!--Original XRef content: 'Chapter&numsp;5, &xd2;Managing Files with
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">.
</para>
</note>
</sect2>
<sect2 id="UG.Mailr.div.48" role="Procedure">
<title>To Attach a Calendar Appointment</title>
<indexterm><primary>appointments</primary><secondary>adding to mail message</secondary></indexterm>
<orderedlist><listitem><para>Create the calendar appointment.</para>
</listitem><listitem><para>Drag the appointment from the Calendar Appointment
Editor dialog box and drop it onto the attachment list in the Compose window.
</para>
</listitem><listitem><para>Send the message as usual.</para>
</listitem></orderedlist>
<note>
<para>You can also drag a calendar appointment attachment from the attachment
list to Calendar. See <!--Original XRef content: '&xd2;To Drag an Appointment
from Another
Application to Calendar'--><xref role="SectionTitle" linkend="UG.Cal.mkr.11">,
in <!--Original XRef content: 'Chapter&numsp;11, &xd2;Using Calendar'--><xref
role="ChapNumAndTitle" linkend="UG.Cal.mkr.1">.</para>
</note>
</sect2>
</sect1>
<sect1 id="UG.Mailr.div.49">
<title id="UG.Mailr.mkr.20">Customizing Mailer</title>
<para>Once you have been an email user for some time, you might want to change
some of the Mailer defaults.</para>
<orderedlist><listitem><para>Choose Mail Options from the Mailbox menu.</para>
<para>The Mail Options dialog box appears.</para>
<figure>
<title>Mail Options dialog box</title>
<graphic id="UG.Mailr.grph.7" entityref="UG.Mailr.fig.7"></graphic>
</figure>
</listitem>
<listitem><para>Select the Options category relating to the area
you want to change.</para>
</listitem></orderedlist>
<para>The Mail Options categories are:</para>
<itemizedlist remap="Bullet2"><listitem><para>Message Header List</para>
</listitem><listitem><para>Message View</para>
</listitem><listitem><para>Compose Window</para>
</listitem><listitem><para>Message Filing</para>
</listitem><listitem><para>Vacation</para>
</listitem><listitem><para>Templates</para>
</listitem><listitem><para>Aliases</para>
</listitem><listitem><para>Advanced</para>
</listitem><listitem><para>Printing</para>
</listitem></itemizedlist>
<sect2 id="UG.Mailr.div.50" role="Procedure">
<title>To Display Message Numbers in Your Mailbox</title>
<indexterm><primary>messages</primary><secondary>displaying numbers of</secondary></indexterm>
<orderedlist><listitem><para>Choose Message Header List from the Category
menu of the Mail Options dialog box.</para>
<para>The Message Header List dialog box appears.</para>
</listitem><listitem><para>Select the Display message numbers option.</para>
</listitem><listitem><para>Click OK or Apply to make your changes take effect.
</para>
<para>The numbering appears on the left side of your mailbox.</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.51" role="Procedure">
<title>To Change the Character Marker for Included Text in a Reply</title>
<para>Having a marker for text you include when you reply to a message sets
it off from text you want to add. You can customize your marker to a character
of your choice.</para>
<orderedlist><listitem><para>Choose Compose Window from the Category menu
of the Mail Options dialog box.</para>
<para>The Compose Window dialog box appears.</para>
</listitem><listitem><para>Type the character you want to use.</para>
<para>The default is a right angle bracket (>).</para>
</listitem><listitem><para>Click OK or Apply to make your changes take effect.
</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.52" role="Procedure">
<title>To Set How Often Mailer Checks for Messages</title>
<indexterm><primary>messages</primary><secondary>frequency of checking for new</secondary></indexterm>
<orderedlist><listitem><para>Choose Message Header List from the Category
menu of the Mail Options dialog box.</para>
<para>The Message Header List dialog box appears.</para>
</listitem><listitem><para>Increase or decrease settings in the Check for
New Mail Every field.</para>
</listitem><listitem><para>Click OK or Apply to make your changes take effect.
</para>
</listitem></orderedlist>
</sect2>
<sect2 id="UG.Mailr.div.53">
<title>Creating Templates</title>
<para>You may want to create a template (file) that contains text you frequently
use when composing messages, such as a status report format or signature
and closing message. For example:</para>
<programlisting>John Person
Email Address: john.person@hismachine
Phone number: (100) 555-1234 Fax number: (100) 555-5678
</programlisting>
<sect3 id="UG.Mailr.div.54" role="Procedure">
<title id="UG.Mailr.mkr.21">To Create Templates for Mail Messages</title>
<indexterm><primary>creating</primary><secondary>mail templates</secondary></indexterm>
<indexterm><primary>templates, creating for mail messages</primary></indexterm>
<orderedlist><listitem><para>Create your template using your text editor and
save it in your file system.</para>
</listitem><listitem><para>Choose Templates from the Category menu of the
Mail Options dialog box.</para>
<para>The Templates dialog box appears.</para>
</listitem><listitem><para>Type the name of the template as you want it to
appear in the menu in the Menu label field.</para>
</listitem><listitem><para>Type the location, path, and file name of the template.
</para>
</listitem><listitem><para>Click Add to add the template name to the Templates
list.</para>
<para>You can click Delete or Change to remove or alter the selected template
name.</para>
</listitem><listitem><para>Click OK or Apply to make the changes take effect.
</para>
<para>The template is now part of the Compose window Format menu.</para>
</listitem></orderedlist>
</sect3>
</sect2>
<sect2 id="UG.Mailr.div.55" role="Procedure">
<title>To Add Custom Fields to Your Format Menu</title>
<para>Besides the To, Subject, Cc, and Bcc fields in the Format menu, you
may want to add some of your own fields such as Reply-To, Return-Receipt,
and so on.</para>
<orderedlist><listitem><para>Choose Compose Window from the Category menu
of the Mail Options dialog box.</para>
<para>The Compose Window dialog box appears.</para>
</listitem><listitem><para>Type a name in the Header Field field as it will
appear in the Compose window header (for example, return-receipt).</para>
</listitem><listitem><para>Type a default entry for the defined header field
in the Default Value field (for example, your email address).</para>
</listitem><listitem><para>Click Add to add the values to the list.</para>
<para>You can click Delete or Change to alter the items in the list.</para>
</listitem><listitem><para>Click OK or Apply to make your changes take effect.
</para>
</listitem></orderedlist>
</sect2>
</sect1>
<sect1 id="UG.Mailr.div.56">
<title id="UG.Mailr.mkr.22">Opening and Saving</title>
<para>When you perform certain functions (like opening a mailbox or saving
a message), there is a standard method to access your file system.</para>
<figure>
<title>File Selection dialog box</title>
<graphic id="UG.Mailr.grph.8" entityref="UG.Mailr.fig.8"></graphic>
</figure>
<itemizedlist remap="Bullet1"><listitem><para>Enter path or folder name &ndash;
Indicate the path to the item. This can be a location anywhere in your file
system. If folders or file names are selected, the path appears here.</para>
</listitem><listitem><para>Filter &ndash; <emphasis>Optional</emphasis>. An
asterisk (*) shows all files. You can enter wildcard characters to display
only those files that match a suffix. For example, <computeroutput>*.doc</computeroutput> lists only those files with a <computeroutput>.doc</computeroutput>
suffix.</para>
</listitem><listitem><para>Folders &ndash; Lists your folders beginning with
your home folder.</para>
</listitem><listitem><para>Files &ndash; Lists files within the selected folder.
</para>
</listitem><listitem><para>Show hidden folders and files &ndash; <emphasis>Optional</emphasis>. Enables you to choose whether to list certain files
that are usually hidden from view, such as. (dot) files.</para>
</listitem><listitem><para>Enter file name &ndash; Type the name of the mailbox
or select it from the list. From this type of dialog box you are presented
with a place to enter a path or folder name or a place to select from the
folders and files in your file system.</para>
</listitem></itemizedlist>
<para>Click OK to perform the specified action and dismiss the dialog box.
</para>
<para>Click Update to display a new list of files after changing the filter
key or changing to a new folder.</para>
<para>Click Cancel to halt the operation without applying the changes.</para>
<para>Click Help to display information about this dialog box.</para>
</sect1>
<sect1 id="UG.Mailr.div.57">
<title id="UG.Mailr.mkr.23">Mailer Keyboard and Menu Shortcuts</title>
<para>You can use keyboard alternatives to the mouse to navigate and perform
some functions in Mailer. The mnemonics and shortcuts in <!--Original XRef
content: 'Table&numsp;8&hyphen;1'--><xref role="CodeOrFigureOrTable" linkend="UG.Mailr.mkr.24">
apply to Mailer only. For more information on keyboard shortcuts, see <!--Original
XRef content: 'Appendix&numsp;A, &xd2;Keyboard
Shortcuts for the Desktop'--><xref role="AppendixNumAndTitle" linkend="UG.keysh.mkr.1">.
</para>
<note>
<para>Some Mailer shortcuts may interfere with UNIX key bindings. For more
information on UNIX key bindings, see <!--Original XRef content: 'Chapter&numsp;10,
&xd2;Using Text Editor'--><xref role="ChapNumAndTitle" linkend="UG.TextE.mkr.1">.
</para>
</note>
<table id="UG.Mailr.tbl.1" frame="Topbot">
<title id="UG.Mailr.mkr.24">Keyboard and Menu Shortcuts</title>
<tgroup cols="2" colsep="0" rowsep="0">
<colspec colwidth="294*">
<colspec colwidth="161*">
<thead>
<row><entry align="left" valign="bottom"><para><literal>Task</literal></para></entry>
<entry align="left" valign="bottom"><para><literal>Keys</literal></para></entry>
</row></thead>
<tbody>
<row>
<entry align="left" valign="top"><para>Check for new mail</para></entry>
<entry align="left" valign="top"><para>Control+M</para></entry></row>
<row>
<entry align="left" valign="top"><para>Mail Options</para></entry>
<entry align="left" valign="top"><para>Control+I</para></entry></row>
<row>
<entry align="left" valign="top"><para>Close</para></entry>
<entry align="left" valign="top"><para>Alt+F4</para></entry></row>
<row>
<entry align="left" valign="top"><para>Send</para></entry>
<entry align="left" valign="top"><para>F3</para></entry></row>
<row>
<entry align="left" valign="top"><para>Message menu - Print</para></entry>
<entry align="left" valign="top"><para>Control+P</para></entry></row>
<row>
<entry align="left" valign="top"><para>Message menu - Delete</para></entry>
<entry align="left" valign="top"><para>Control+D</para></entry></row>
<row>
<entry align="left" valign="top"><para>Message menu - Undelete Last</para></entry>
<entry align="left" valign="top"><para>Alt+M, then L</para></entry></row>
<row>
<entry align="left" valign="top"><para>View menu - Next</para></entry>
<entry align="left" valign="top"><para>Down Arrow</para></entry></row>
<row>
<entry align="left" valign="top"><para>View menu - Previous</para></entry>
<entry align="left" valign="top"><para>Up Arrow</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - New Message</para></entry>
<entry align="left" valign="top"><para>Control+N</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - Reply to Sender</para></entry>
<entry align="left" valign="top"><para>Control+R</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - Reply to All</para></entry>
<entry align="left" valign="top"><para>Alt+P, then A</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - Reply to All, Include
</para></entry>
<entry align="left" valign="top"><para>Alt+P, then I</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - Forward</para></entry>
<entry align="left" valign="top"><para>Alt+P, then F</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - New, Include All</para></entry>
<entry align="left" valign="top"><para>Alt+P, then N</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose menu - Add Attachment</para></entry>
<entry align="left" valign="top"><para>Alt+A, then F</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Undo</para></entry>
<entry align="left" valign="top"><para>Control+Z</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Cut</para></entry>
<entry align="left" valign="top"><para>Control+X</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Copy</para></entry>
<entry align="left" valign="top"><para>Control+C</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Paste</para></entry>
<entry align="left" valign="top"><para>Control+V</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Delete</para></entry>
<entry align="left" valign="top"><para>Delete key</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Find/Change</para></entry>
<entry align="left" valign="top"><para>Alt+E, then F</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Edit menu - Spelling</para></entry>
<entry align="left" valign="top"><para>Alt+E, then K</para></entry></row>
<row>
<entry align="left" valign="top"><para>Compose Format menu - Word Wrap</para></entry>
<entry align="left" valign="top"><para>Alt+R, then W</para></entry></row>
<row>
<entry align="left" valign="top"><para>Attachment menu - Save As</para></entry>
<entry align="left" valign="top"><para>Alt+A, then A</para></entry></row>
<row>
<entry align="left" valign="top"><para>Separate window message view</para></entry>
<entry align="left" valign="top"><para>Alt+M, then O</para></entry></row>
<row>
<entry align="left" valign="top"><para>Message menu Select All</para></entry>
<entry align="left" valign="top"><para>Control+/</para></entry></row>
<row>
<entry align="left" valign="top"><para>Move in Mailbox or Compose window</para></entry>
<entry align="left" valign="top"><para>Tab</para></entry></row>
<row>
<entry align="left" valign="top"><para>Move between buttons or fields</para></entry>
<entry align="left" valign="top"><para>Tab</para></entry></row>
<row>
<entry align="left" valign="top"><para>Move forward through Mailbox messages
</para></entry>
<entry align="left" valign="top"><para>Down arrow</para></entry></row>
<row>
<entry align="left" valign="top"><para>Move backward through Mailbox messages
</para></entry>
<entry align="left" valign="top"><para>Up arrow</para></entry></row></tbody>
</tgroup><?Pub Caret></table>
</sect1>
</chapter>
<!--fickle 1.14 mif-to-docbook 1.7 01/02/96 10:57:19-->
<?Pub *0000078082>
