1359 lines
72 KiB
Plaintext
1359 lines
72 KiB
Plaintext
<!-- $XConsortium: ch11.sgm /main/12 1996/11/11 20:14:01 cdedoc $ -->
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<!-- (c) Copyright 1995 Digital Equipment Corporation. -->
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<!-- (c) Copyright 1995 Hewlett-Packard Company. -->
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<!-- (c) Copyright 1995 International Business Machines Corp. -->
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<!-- (c) Copyright 1995 Sun Microsystems, Inc. -->
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<!-- (c) Copyright 1995 Novell, Inc. -->
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<!-- (c) Copyright 1995 FUJITSU LIMITED. -->
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<!-- (c) Copyright 1995 Hitachi. -->
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<chapter id="UG.Cal.div.1">
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<title id="UG.Cal.mkr.1">Using Calendar</title>
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<para>Calendar is a desktop application that enables you to schedule appointments
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and To Do items, set reminders, make and print appointment
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and To Do lists, browse other calendars, and schedule
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group appointments.</para>
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<informaltable id="UG.Cal.itbl.1" frame="All">
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<tgroup cols="1">
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<colspec colname="1" colwidth="4.0 in">
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<tbody>
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<row rowsep="1">
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<entry><para><!--Original XRef content: 'To Schedule a Basic Appointment221'--><xref
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role="JumpText" linkend="UG.Cal.mkr.3"></para></entry></row>
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<row rowsep="1">
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<entry><para><!--Original XRef content: 'To Set Appointment Options222'--><xref
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role="JumpText" linkend="UG.Cal.mkr.4"></para></entry></row>
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<row rowsep="1">
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<entry><para><!--Original XRef content: 'Printing Calendars, Appointment,
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or To Do Lists228'--><xref role="JumpText" linkend="UG.Cal.mkr.5"></para></entry>
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</row>
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<row rowsep="1">
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<entry><para><!--Original XRef content: 'Browsing Calendars on a Network229'--><xref
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role="JumpText" linkend="UG.Cal.mkr.7"></para></entry></row>
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<row rowsep="1">
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<entry><para><!--Original XRef content: 'Scheduling Appointments on Other
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Calendars231'--><xref role="JumpText" linkend="UG.Cal.mkr.9"></para></entry>
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</row></tbody></tgroup></informaltable>
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<sect1 id="UG.Cal.div.2" role="Procedure">
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<title>To Start Calendar</title>
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<para><indexterm><primary>Calendar</primary><secondary>starting</secondary>
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</indexterm><indexterm><primary>starting</primary><secondary>Calendar</secondary>
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</indexterm>To start Calendar, click the Calendar control in the Front Panel.<indexterm>
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<primary>Calendar</primary><secondary>Front Panel control</secondary></indexterm><indexterm>
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<primary>Front Panel</primary><secondary>Calendar control</secondary></indexterm></para>
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<graphic id="UG.Cal.igrph.1" entityref="UG.Cal.fig.1"></graphic>
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</sect1>
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<sect1 id="UG.Cal.div.3">
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<title>Calendar Main Window</title>
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<para><indexterm><primary>Calendar views</primary><secondary>default</secondary>
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</indexterm><indexterm><primary>defaults</primary><secondary>Calendar view</secondary></indexterm><indexterm><primary>Calendar</primary><secondary>Tool bar</secondary></indexterm><indexterm><primary>Tool bar, Calendar</primary>
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</indexterm><indexterm><primary>Calendar</primary><secondary>menus</secondary>
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</indexterm><indexterm><primary>menus</primary><secondary>Calendar</secondary>
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</indexterm>The menus and tool bar controls are at the top of the main window.
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The selected Calendar view is displayed in the lower part of the main window.
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</para>
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<graphic id="UG.Cal.igrph.2" entityref="UG.Cal.fig.2"></graphic>
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<sect2 id="UG.Cal.div.4">
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<title>Calendar Tool Bar</title>
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<para><indexterm><primary>Calendar</primary><secondary>tool bar</secondary>
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</indexterm><indexterm><primary>tool bar, Calendar</primary></indexterm>Calendar's
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tool bar provides controls for quick navigation through calendars. The tool
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bar controls and their functions are described in <!--Original XRef content:
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'Table 11‐1'--><xref role="CodeOrFigureOrTable" linkend="UG.Cal.mkr.2">.
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</para>
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<table id="UG.Cal.tbl.1" frame="Topbot">
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<title id="UG.Cal.mkr.2">Calendar Tool Bar Icons</title>
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<tgroup cols="2" colsep="0" rowsep="0">
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<?PubTbl tgroup dispwid="5.04in">
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<colspec colwidth="1.81in">
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<colspec colwidth="4.33in">
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<thead>
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<row><entry align="left" valign="bottom"><para><literal>Control</literal></para></entry>
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<entry align="left" valign="bottom"><para><literal>Function</literal></para></entry>
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</row></thead>
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<tbody>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.3" entityref="UG.Cal.fig.3"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Appointment Editor icon</emphasis> opens the Appointment Editor so you can insert, delete, or edit
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Calendar appointments.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.4" entityref="UG.Cal.fig.4"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>To Do Editor icon</emphasis> opens
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the To Do Editor so you can create, modify, update, or set reminders for
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things you have to do.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.5" entityref="UG.Cal.fig.5"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Previous View arrow</emphasis>
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changes the Calendar view to display the view before the current view. For
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example, if you are viewing August in month view, clicking the Previous View
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arrow changes the Calendar display to July.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.6" entityref="UG.Cal.fig.6"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Today</emphasis> changes
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the Calendar view to display the current day in the format you are viewing.
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For example, if you are viewing by month, clicking Today displays the current
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month.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.7" entityref="UG.Cal.fig.7"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Next View arrow</emphasis>
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changes the Calendar view to display the view after the current view. For
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example, if you are viewing August in Month view, clicking the Next View
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arrow changes the Calendar display to September.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.8" entityref="UG.Cal.fig.8"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Day View icon</emphasis> displays
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the calendar you are viewing with one day's appointments in the window plus
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a three-month mini-calendar.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.9" entityref="UG.Cal.fig.9"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Week View icon</emphasis> displays
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the calendar you are viewing with a week's appointments in the window plus
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a week grid showing scheduled times.</para></entry></row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.10" entityref="UG.Cal.fig.10"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Month View icon</emphasis> displays
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the calendar you are viewing with a month's appointments in the window.</para></entry>
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</row>
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<row>
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<entry align="left" valign="top"><graphic id="UG.Cal.igrph.11" entityref="UG.Cal.fig.11"></graphic></entry>
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<entry align="left" valign="top"><para><emphasis>Year View icon</emphasis> displays
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the calendar you are viewing with a year in the window. Appointments are
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not displayed.</para></entry></row></tbody></tgroup></table>
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</sect2>
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</sect1>
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<sect1 id="UG.Cal.div.5">
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<title>Calendar Views</title>
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<para>The Calendar view is the day, week, month, or year
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displayed in the main Calendar window.</para>
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<indexterm><primary>displaying</primary><secondary>Calendar views</secondary></indexterm>
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<indexterm><primary>Calendar views</primary><secondary>displaying</secondary></indexterm>
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<indexterm><primary>views</primary><secondary>Calendar</secondary></indexterm>
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<sect2 id="UG.Cal.div.6">
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<title>Day View</title>
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<para><indexterm><primary>Calendar views</primary><secondary>Day</secondary>
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</indexterm><indexterm><primary>Day view</primary><secondary>Calendar</secondary>
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</indexterm>Day view displays the calendar you are viewing with one day's
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appointments in the window. Day view also provides a<indexterm><primary>three-month mini-calendar</primary><secondary>Calendar Day view</secondary>
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</indexterm><indexterm><primary>Day view</primary><secondary>three-month
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mini-calendar</secondary></indexterm> three-month mini-calendar that displays
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the month you are viewing and the previous and next months.</para>
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<para>Clicking on a day in the three-month mini-calendar changes the Day view
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to display the selected day.<indexterm><primary>Calendar views</primary>
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<secondary>changing</secondary></indexterm><indexterm><primary>changing</primary>
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<secondary>Calendar views</secondary></indexterm> Clicking on a month name
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in the mini-calendar changes the Calendar display from Day view to Month
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view.</para>
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<graphic id="UG.Cal.igrph.12" entityref="UG.Cal.fig.12"></graphic>
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</sect2>
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<sect2 id="UG.Cal.div.7">
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<title>Week View</title>
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<para><indexterm><primary>Calendar views</primary><secondary>Week</secondary>
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</indexterm><indexterm><primary>Week view</primary><secondary>Calendar</secondary>
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</indexterm>Week view displays the calendar you are viewing with one week's
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appointments in the window. The selected day is highlighted.</para>
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<para><indexterm><primary>Week grid, Calendar Week view</primary></indexterm><indexterm>
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<primary>Week view</primary><secondary>Week grid</secondary></indexterm><indexterm>
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<primary>grid</primary><secondary>Calendar Week view</secondary></indexterm>Week
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view also provides a week grid showing at a glance the times that are scheduled
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(shaded) and the times that are available (unshaded).</para>
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<para><indexterm><primary>Calendar views</primary><secondary>changing</secondary>
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</indexterm><indexterm><primary>changing</primary><secondary>Calendar views</secondary></indexterm>Clicking on a day name in the Week view changes the
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Calendar display from Week view to Day view.</para>
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<graphic id="UG.Cal.igrph.13" entityref="UG.Cal.fig.13"></graphic>
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</sect2>
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<sect2 id="UG.Cal.div.8">
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<title>Month View</title>
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<para>Month view
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displays the calendar you are viewing with one month's appointments in the
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window. The selected day is highlighted.</para>
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<indexterm><primary>Calendar views</primary><secondary>Month</secondary></indexterm>
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<indexterm><primary>Month view</primary></indexterm>
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<para><indexterm><primary>Calendar views</primary><secondary>changing</secondary>
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</indexterm><indexterm><primary>changing</primary><secondary>Calendar views</secondary></indexterm>Clicking on a day in Month view changes the Calendar
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display to Day view.</para>
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<graphic id="UG.Cal.igrph.14" entityref="UG.Cal.fig.14"></graphic>
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</sect2>
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<sect2 id="UG.Cal.div.9">
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<title>Year View</title>
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<para><indexterm><primary>Calendar views</primary><secondary>Year</secondary>
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</indexterm><indexterm><primary>Year view</primary></indexterm>Year view
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displays a year calendar. Appointments are not displayed.<indexterm><primary>Calendar views</primary><secondary>changing</secondary></indexterm><indexterm>
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<primary>changing</primary><secondary>Calendar views</secondary></indexterm> Clicking
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on a month name in Year view changes the Calendar display to Month view.
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</para>
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<graphic id="UG.Cal.igrph.15" entityref="UG.Cal.fig.15"></graphic>
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</sect2>
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</sect1>
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<sect1 id="UG.Cal.div.10">
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<title>Appointments</title>
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<para>Use the Appointment Editor to insert, change, or delete appointments
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on your calendar.</para>
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<indexterm><primary>Appointment Editor</primary><secondary>using</secondary></indexterm>
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<sect2 id="UG.Cal.div.11" role="Procedure">
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<title id="UG.Cal.mkr.3">To Schedule a Basic Appointment</title>
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<indexterm><primary>appointments</primary><secondary>basic</secondary></indexterm>
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<indexterm><primary>basic appointment</primary></indexterm>
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<indexterm><primary>appointments</primary><secondary>inserting</secondary></indexterm>
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<indexterm><primary>inserting</primary><secondary>appointment</secondary></indexterm>
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<indexterm><primary>appointments</primary><secondary>scheduling</secondary></indexterm>
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<indexterm><primary>scheduling</primary><secondary>appointments</secondary></indexterm>
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<indexterm><primary>appointments</primary><secondary>creating</secondary></indexterm>
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<indexterm><primary>creating</primary><secondary>appointments</secondary></indexterm>
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<orderedlist><listitem><para>In Day, Week, or Month view, display the day
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for which you want to schedule an appointment.</para>
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</listitem><listitem><para>Double-click that day to open the Appointment Editor.
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</para>
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</listitem><listitem><para>Choose the Start and End times.</para>
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<para>The default appointment duration is one hour. If your appointment is
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longer or shorter, edit the time in the End field.</para>
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</listitem><listitem><para>Type a description of the appointment in the What
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field.</para>
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<para>For example, you may want to enter the appointment's location and purpose.
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</para>
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<para>If you want to add optional settings to an appointment, see <!--Original
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XRef content: '&xd2;To Set
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Appointment Options'--><xref role="SectionTitle" linkend="UG.Cal.mkr.4">.
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</para>
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</listitem><listitem><para>Click Insert.</para>
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<para>The appointment is added to your calendar.</para>
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</listitem><listitem><para>Click Cancel to close the Appointment Editor.</para>
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</listitem></orderedlist>
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</sect2>
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<sect2 id="UG.Cal.div.12" role="Procedure">
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<title id="UG.Cal.mkr.4">To Set Appointment Options</title>
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<indexterm><primary>appointments</primary><secondary>options</secondary></indexterm>
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<indexterm><primary>appointments</primary><secondary>reminders</secondary></indexterm>
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<indexterm><primary>reminders</primary><secondary>appointment</secondary></indexterm>
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<indexterm><primary>appointments</primary><secondary>frequency of</secondary></indexterm>
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<indexterm><primary>frequency of appointments</primary></indexterm>
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<indexterm><primary>Appointment Editor</primary><secondary>options</secondary></indexterm>
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<orderedlist><listitem><para>Set up a basic appointment, as described above.
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</para>
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</listitem><listitem><para>Click the More button in the Appointment Editor
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to display additional appointment options.</para>
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</listitem><listitem><para>Select the desired appointment in the Appointment
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Editor list.</para>
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</listitem><listitem><para>Select Beep, Flash, Popup, or
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Mail (or more than one, in combination) for the types of reminders you want.<indexterm><primary>Beep Calendar reminder</primary></indexterm><indexterm><primary>Flash Calendar reminder</primary></indexterm><indexterm><primary>Popup Calendar reminder</primary></indexterm><indexterm><primary>Mail Calendar reminder</primary></indexterm>
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</para>
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</listitem><listitem><para>Edit the reminder intervals or the <symbol role="Variable">calendar-name@hostname</symbol> entry if necessary.</para>
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</listitem><listitem><para><emphasis>Optional</emphasis>. To repeat the appointment
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more than once, choose an option from the Occurs menu, and then choose an
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option from the For menu.</para>
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<para>If you don't see the interval you want, choose Repeat Every from the
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Occurs menu, and type the desired interval in days, weeks, or months.</para>
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</listitem><listitem><para>Choose an option from the Privacy menu.</para>
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<informaltable>
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<tgroup cols="2" colsep="0" rowsep="0">
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<?PubTbl tgroup dispwid="5.84in">
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<colspec align="left" colwidth="181*">
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<colspec align="left" colwidth="300*">
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<tbody>
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<row>
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<entry align="left" valign="top"><para>Others See Time and Text</para></entry>
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<entry align="left" valign="top"><para>Displays full appointment to others.
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</para></entry></row>
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<row>
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<entry align="left" valign="top"><para>Others See Time Only</para></entry>
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<entry align="left" valign="top"><para>Displays only time commitment, not
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description.</para></entry></row>
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<row>
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<entry align="left" valign="top"><para>Others See Nothing</para></entry>
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<entry align="left" valign="top"><para>Displays nothing to others.</para></entry>
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</row></tbody></tgroup></informaltable>
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</listitem><listitem><para>Click Change.</para>
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<para>If you set the appointment options at the same time as setting up a
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basic appointment, click Insert at this step.</para>
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<note>
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<para>If you are inserting multiple appointments one after another, be sure
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to click Clear between insertions. This will reset options that you may not
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want to carry over from one appointment to the next.</para>
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</note>
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</listitem>
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<listitem><para>Click Cancel to close the Appointment Editor.
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</para>
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</listitem></orderedlist>
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</sect2>
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<sect2 id="UG.Cal.div.13" role="Procedure">
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<title>To Change an Appointment</title>
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<indexterm><primary>appointments</primary><secondary>changing</secondary></indexterm>
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<indexterm><primary>changing</primary><secondary>appointments</secondary></indexterm>
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<orderedlist><listitem><para>Click the Appointment Editor icon.</para>
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</listitem><listitem><para>Select the appointment in the appointment list
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that you want to change.</para>
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</listitem><listitem><para>Edit the appointment date, start or end time, description,
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reminders, frequency, or privacy.</para>
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</listitem><listitem><para>Click Change.</para>
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</listitem><listitem><para>Click Cancel to close the Appointment Editor.</para>
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</listitem></orderedlist>
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</sect2>
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<sect2 id="UG.Cal.div.14" role="Procedure">
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<title>To Delete an Appointment</title>
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<indexterm><primary>appointments</primary><secondary>deleting</secondary></indexterm>
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<indexterm><primary>deleting</primary><secondary>appointments</secondary></indexterm>
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<orderedlist><listitem><para>Click on the Appointment Editor icon to open
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it.</para>
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</listitem><listitem><para>Select the appointment in the appointment list.
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</para>
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</listitem><listitem><para>Click Delete.</para>
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</listitem><listitem><para>Click Cancel to close the editor.</para>
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</listitem></orderedlist>
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</sect2>
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<sect2 id="UG.Cal.div.15" role="Procedure">
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<title>To Find an Appointment</title>
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<indexterm><primary>appointments</primary><secondary>finding</secondary></indexterm>
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<indexterm><primary>finding</primary><secondary>appointments</secondary></indexterm>
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<orderedlist><listitem><para>Choose Find from the View menu.</para>
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<para>The Find dialog box is displayed</para>
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</listitem><listitem><para>Type some text in the in the Find field that can
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become a keyword for the search; for example, <command>conference</command>.
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</para>
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<para>The Find field is not case-sensitive.</para>
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<para>By default, Calendar searches the past and future six months in your
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calendar. If you want to change the search range, click Search all to search
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your entire calendar (can take a long time) or edit the dates in the Search
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from fields.</para>
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</listitem><listitem><para>Click Find.</para>
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<para>Appointments with matching text are displayed in the Find window.</para>
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</listitem><listitem><para>Select the desired appointment in the list.</para>
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</listitem><listitem><para>Click Show Appointment to display the entire appointment.
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</para>
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</listitem><listitem><para>Click Close to close the Find dialog box.</para>
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</listitem></orderedlist>
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</sect2>
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<sect2 id="UG.Cal.div.16" role="Procedure">
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<title>To View an Appointment List</title>
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<indexterm><primary>appointment list</primary><secondary>displaying</secondary></indexterm>
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<indexterm><primary>displaying</primary><secondary>appointment list</secondary></indexterm>
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<indexterm><primary>list</primary><secondary>of appointments</secondary></indexterm>
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<para>This section
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describes how to create an appointment list and display it on your system.
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If you want to print your Appointment list, see <!--Original XRef content:
|
|
'&xd2;Printing Calendars,
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Appointment, or To Do Lists'--><xref role="SectionTitle" linkend="UG.Cal.mkr.5">.
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</para>
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<indexterm><primary>viewing</primary><secondary>appointments</secondary></indexterm>
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<indexterm><primary>appointments</primary><secondary>viewing</secondary></indexterm>
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<orderedlist><listitem><para>Display the view of the calendar that you want
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the appointment list to show.</para>
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</listitem><listitem><para>Choose Appointment List from the View menu.</para>
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</listitem></orderedlist>
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<graphic id="UG.Cal.igrph.16" entityref="UG.Cal.fig.16"></graphic>
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<para>Appointments are listed chronologically and show date, time, and description.
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For example, if you are viewing by week, the Appointment List displays the
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|
week's appointments.</para>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.17">
|
|
<title>To Do Items</title>
|
|
<para>Use the To Do Editor to insert, update, or delete To Do items in your
|
|
Calendar.</para>
|
|
<sect2 id="UG.Cal.div.18" role="Procedure">
|
|
<title>To Insert a To Do Item</title>
|
|
<indexterm><primary>To Do items</primary><secondary>inserting</secondary></indexterm>
|
|
<indexterm><primary>inserting</primary><secondary>To Do item</secondary></indexterm>
|
|
<indexterm><primary>adding</primary><secondary>To Do item</secondary></indexterm>
|
|
<indexterm><primary>creating</primary><secondary>To Do items</secondary></indexterm>
|
|
<indexterm><primary>To Do items</primary><secondary>scheduling</secondary></indexterm>
|
|
<indexterm><primary>scheduling</primary><secondary>To Do items</secondary></indexterm>
|
|
<indexterm><primary>To Do items</primary><secondary>setting due date</secondary></indexterm>
|
|
<indexterm><primary>due date, setting for To Do item</primary></indexterm>
|
|
<orderedlist><listitem><para>Click the To Do Editor icon.
|
|
<graphic id="UG.Cal.igrph.17" entityref="UG.Cal.fig.17"></graphic>
|
|
</para>
|
|
</listitem>
|
|
<listitem><para>Type or edit the due date for the item in the
|
|
Due Date field.</para>
|
|
</listitem><listitem><para>Type a description of the To Do item in the What
|
|
field.</para>
|
|
</listitem><listitem><para>Click Insert.</para>
|
|
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.19" role="Procedure">
|
|
<title>To Change a To Do Item</title>
|
|
<indexterm><primary>To Do items</primary><secondary>changing</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>To Do item</secondary></indexterm>
|
|
<indexterm><primary>To Do items</primary><secondary>marking completed</secondary></indexterm>
|
|
<orderedlist><listitem><para>In Day, Week, or Month view, display the day
|
|
for which you want to change a To Do item.</para>
|
|
</listitem><listitem><para>Select that day.</para>
|
|
</listitem><listitem><para>Click the To Do Editor icon.</para>
|
|
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
|
|
</listitem><listitem><para>Edit the due date or the description of the To
|
|
Do item.</para>
|
|
</listitem><listitem><para>Click Completed to change the status of the To
|
|
Do item, if applicable.</para>
|
|
</listitem><listitem><para>Click Change.</para>
|
|
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.20" role="Procedure">
|
|
<title>To Delete a To Do Item</title>
|
|
<indexterm><primary>To Do items</primary><secondary>deleting</secondary></indexterm>
|
|
<indexterm><primary>deleting</primary><secondary>To Do items</secondary></indexterm>
|
|
<orderedlist><listitem><para>Click the To Do Editor icon to open it.</para>
|
|
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
|
|
</listitem><listitem><para>Click Delete.</para>
|
|
</listitem><listitem><para>Click Cancel to close the editor.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.21" role="Procedure">
|
|
<title>To View a To Do List</title>
|
|
<indexterm><primary>To Do list</primary><secondary>displaying</secondary></indexterm>
|
|
<indexterm><primary>displaying</primary><secondary>To Do list</secondary></indexterm>
|
|
<indexterm><primary>list</primary><secondary>of To Do items</secondary></indexterm>
|
|
<para>This section describes how to create a list of To Do items and display
|
|
it on your system. If you want to print your To Do list, see <!--Original
|
|
XRef content: '&xd2;Printing Calendars,
|
|
Appointment, or To Do Lists'--><xref role="SectionTitle" linkend="UG.Cal.mkr.5">.
|
|
</para>
|
|
<orderedlist><listitem><para>Display the view of the calendar that you want
|
|
the To Do list to show.</para>
|
|
</listitem><listitem><para>Choose To Do List from the View menu.</para>
|
|
</listitem></orderedlist>
|
|
<graphic id="UG.Cal.igrph.18" entityref="UG.Cal.fig.18"></graphic>
|
|
<para>To Do items are listed chronologically and show a check box beside each
|
|
item, due date, and description. For example, if you are viewing by day,
|
|
the To Do List displays the day's To Do items.</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.22">
|
|
<title>Marking To Do Items Completed</title>
|
|
<indexterm><primary>To Do items</primary><secondary>marking completed</secondary></indexterm>
|
|
<indexterm><primary>marking To Do item completed</primary><secondary>using To Do list</secondary></indexterm>
|
|
<indexterm><primary>To Do items</primary><secondary>pending</secondary></indexterm>
|
|
<indexterm><primary>pending To Do item</primary></indexterm>
|
|
<para>Calendar keeps track of the state of To Do items: whether they're <emphasis>completed</emphasis> or <emphasis>pending</emphasis>. In the To Do List dialog
|
|
box, you can choose to display all To Do items, only completed items, or
|
|
only pending items.</para>
|
|
<para>If you make a To Do list and then want to check off an item on the list,
|
|
use one of the two methods described below.</para>
|
|
<sect3 id="UG.Cal.div.23" role="Procedure">
|
|
<title>To Mark an Item Directly in the To Do List</title>
|
|
<orderedlist><listitem><para>Choose To Do List from the View menu.</para>
|
|
</listitem><listitem><para>Click the check box beside the To Do item you've
|
|
completed.</para>
|
|
</listitem><listitem><para>Click Apply or OK.</para>
|
|
<para>This changes the item's state to completed.</para>
|
|
<para>To return the item's state to pending, click the check box again and
|
|
apply your changes.</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.24" role="Procedure">
|
|
<title>To Use the To Do Editor To Mark an Item</title>
|
|
<indexterm><primary>marking To Do item completed</primary><secondary>using To Do Editor</secondary></indexterm>
|
|
<orderedlist><listitem><para>Click the To Do Editor icon.</para>
|
|
</listitem><listitem><para>Select the To Do item in the To Do list.</para>
|
|
</listitem><listitem><para>Click Completed to mark the item completed.</para>
|
|
<para>To return the item's state to pending, click Completed again.</para>
|
|
</listitem><listitem><para>Click Change.</para>
|
|
<para>This changes the item's state to completed.</para>
|
|
</listitem><listitem><para>Click Cancel to close the To Do Editor.</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.25">
|
|
<title id="UG.Cal.mkr.5">Printing Views, Appointments, and To Do Lists</title>
|
|
<para>You can print any of the four Calendar views, plus appointment and To
|
|
Do lists.</para>
|
|
<sect2 id="UG.Cal.div.26" role="Procedure">
|
|
<title id="UG.Cal.mkr.6">To Print Current Day, Week, Month, or Year Views</title>
|
|
<indexterm><primary>printing</primary><secondary>Calendar views</secondary></indexterm>
|
|
<indexterm><primary>Calendar views</primary><secondary>printing</secondary></indexterm>
|
|
<orderedlist><listitem><para>Display the Calendar view you want to print.
|
|
</para>
|
|
</listitem><listitem><para>Choose Print Current View from the File menu.</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
<para>Calendar prints the view using the default print options.
|
|
To change the print options, see <xref role="SecTitleAndPageNum"
|
|
linkend="UG.Cal.mkr.17">.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.27" role="Procedure">
|
|
<title>To Print an Appointment or To Do List</title>
|
|
<indexterm><primary>printing</primary><secondary>appointment list</secondary></indexterm>
|
|
<indexterm><primary>appointment list</primary><secondary>printing</secondary></indexterm>
|
|
<indexterm><primary>To Do list</primary><secondary>printing</secondary></indexterm>
|
|
<indexterm><primary>printing</primary><secondary>To Do list</secondary></indexterm>
|
|
<orderedlist><listitem><para>Display the Calendar view containing the day
|
|
for which you want to print an appointment or To Do list.</para>
|
|
</listitem><listitem><para>Select that day.</para>
|
|
</listitem><listitem><para>Choose Print... from the File menu.</para>
|
|
<para>The Print dialog box is displayed.</para>
|
|
</listitem><listitem><para>Choose Appointment List or To Do List from the
|
|
Report Type menu.</para>
|
|
</listitem>
|
|
<listitem><para>Click Print.</para>
|
|
</listitem></orderedlist>
|
|
<para>Calendar prints the appointment or To Do list using the default print options.
|
|
To change the print options, see <xref role="SecTitleAndPageNum"
|
|
linkend="UG.Cal.mkr.17">.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.28" role="Procedure">
|
|
<title id="UG.Cal.mkr.17">To Print with Specific Options</title>
|
|
<indexterm><primary>customizing</primary><secondary>Calendar print options</secondary></indexterm>
|
|
<orderedlist><listitem><para>Choose Print... from the File menu.</para>
|
|
<para>The Print dialog box appears.
|
|
</para>
|
|
<figure>
|
|
<title>Print dialog box</title>
|
|
<graphic id="UG.Cal.igrph.18a" entityref="UG.Cal.fig.18a"></graphic>
|
|
</figure>
|
|
<itemizedlist remap="Bullet2"><listitem><para>To select a different printer,
|
|
type the new printer name in the Printer Name field.</para>
|
|
</listitem>
|
|
<listitem><para>To output multiple copies, type
|
|
the number of copies in the Copies field.
|
|
</para>
|
|
</listitem>
|
|
<listitem><para>To print to a file, click the Print to File checkbox
|
|
and type the path and filename for the file.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
</listitem>
|
|
<listitem><para>Choose the view or list you want to print from
|
|
the Report Type menu. You can choose from <literal>Day View</literal>,
|
|
<literal>Week View</literal>, <literal>Month View</literal>,
|
|
<literal>Year View</literal>, <literal>Appointment List</literal>, or
|
|
<literal>To Do List</literal>.
|
|
</para>
|
|
<para>If necessary, set the correct time range by changing the From and To fields.
|
|
</para>
|
|
</listitem>
|
|
<listitem><para>To set additional options, click the More... button.
|
|
The Calendar Options dialog box appears, showing the current Printer
|
|
Settings.
|
|
</para>
|
|
<figure>
|
|
<title>Printer Settings dialog</title>
|
|
<graphic id="UG.Cal.igrph.18b" entityref="UG.Cal.fig.18b"></graphic>
|
|
</figure>
|
|
<itemizedlist remap="Bullet2"><listitem><para>To set the margins
|
|
for the printed output, type the desired values in the Top, Left,
|
|
Right, and Bottom fields. You can specify margin values in
|
|
inches (in), centimeters (cm), or pixels (pi). The default is inches (in).
|
|
The default value for all margins is one inch.
|
|
</para>
|
|
<para>Your margin settings remain in effect until you change them. They are used when you
|
|
print with default options.
|
|
</para>
|
|
</listitem>
|
|
<listitem><para>To include headers and/or footers on the printed output,
|
|
choose the type of information you want for Top Left, Bottom Left,
|
|
Top Right, and/or Bottom Right. For each position, you can select:
|
|
</para>
|
|
<itemizedlist remap="Bullet2">
|
|
<listitem><para><literal>Date</literal>, to display the current date.
|
|
</para></listitem>
|
|
<listitem><para><literal>User ID</literal>, to display your user Id.
|
|
</para></listitem>
|
|
<listitem><para><literal>Page Number</literal>, to display page numbers.
|
|
</para></listitem>
|
|
<listitem><para><literal>Report Type</literal>, to display the type of report.
|
|
</para></listitem>
|
|
<listitem><para><literal>None</literal>, to display nothing. This is the initial default for all positions.
|
|
</para></listitem>
|
|
</itemizedlist>
|
|
<para>Your header and footer settings remain in effect until you change
|
|
them. They are used when you print with default options.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>To set the privacy level for printed appointments,
|
|
select one of the following for Appointments:
|
|
</para>
|
|
<itemizedlist remap="Bullet2">
|
|
<listitem><para><literal>Print Time and Text</literal>
|
|
</para></listitem>
|
|
<listitem><para><literal>Print Time Only</literal>
|
|
</para>
|
|
</listitem>
|
|
<listitem><para><literal>Print Nothing</literal>
|
|
</para></listitem>
|
|
</itemizedlist>
|
|
<para>Your appointments privacy level remains in effect until you change
|
|
it. It is used when you print with default options.
|
|
</para>
|
|
</listitem>
|
|
</itemizedlist>
|
|
<para>When finished changing the Printer Settings, click OK to establish your
|
|
choices as the new defaults and return to the Print dialog box.
|
|
Apply sets the new defaults, but remains in this dialog box.
|
|
Reset restores the options to their previous settings. Cancel cancels
|
|
any changes and returns you to the Print dialog box.
|
|
</para>
|
|
</listitem>
|
|
<listitem><para>To set printer-specific options, click the Setup... button on the Print dialog box.
|
|
The Print Setup window appears. From this window, you can access
|
|
both Printer and Job options.
|
|
</para>
|
|
<figure>
|
|
<title>Print Setup window</title>
|
|
<graphic id="UG.Cal.igrph.18c" entityref="UG.Cal.fig.18c"></graphic>
|
|
</figure>
|
|
<para>The Printer options dialog box lets you control such items as
|
|
page size (legal, letter, etc.), one- or two-sided
|
|
printing, and which printer tray to use.
|
|
</para>
|
|
<note><para>While you can change the page orientation, the
|
|
orientation actually used (portrait or landscape) is
|
|
determined by the selected report type.
|
|
</para></note>
|
|
<para>The Job options dialog box lets you indicate whether
|
|
you want an email notification sent when your print job completes and
|
|
what text (if any) you want to appear on the banner page. You can also
|
|
specify print command options in the Print Command Options field.
|
|
</para>
|
|
<para>When finished with the Print Setup window, click OK to set your changes
|
|
and return to the Print dialog box.
|
|
</para>
|
|
<para>Your Print Setup settings remain in effect until you change
|
|
them. They are used when you print with default options.
|
|
</para>
|
|
</listitem>
|
|
<listitem>
|
|
<para>To send the selected view or list to the printer from the
|
|
Print dialog box, click Print.</para>
|
|
</listitem>
|
|
<listitem><para>Click Close to close the Print dialog box.</para>
|
|
</listitem>
|
|
</orderedlist>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.29">
|
|
<title id="UG.Cal.mkr.7">Browsing Calendars on a Network</title>
|
|
<indexterm><primary>browsing calendars</primary></indexterm>
|
|
<indexterm><primary>calendars</primary><secondary>browsing</secondary></indexterm>
|
|
<para>If you know the names of other calendars on a network, you can use Calendar
|
|
to browse those calendars. A practical example is to set up a meeting or
|
|
appointment for several people. You can use Calendar to check for free times.
|
|
</para>
|
|
<para>To browse other calendars and possibly to insert an appointment, you
|
|
need:</para>
|
|
<itemizedlist remap="Bullet1"><listitem><para>The calendar names in the form <symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol>,
|
|
such as <filename>kent@dailyplanet</filename></para>
|
|
</listitem><listitem><para>To add calendars to the Browse list</para>
|
|
</listitem><listitem><para>To determine if you have access to other calendars
|
|
</para>
|
|
</listitem></itemizedlist>
|
|
<para>By default, Calendar allows the world to have browse permission. Only
|
|
the calendar owner has insert and delete permission. To change access and
|
|
permissions, see <!--Original XRef content: '&xd2;To Change Access and Permissions&xd3;
|
|
on page 238'--><xref role="SecTitleAndPageNum" linkend="UG.Cal.mkr.14">.
|
|
</para>
|
|
<sect2 id="UG.Cal.div.30" role="Procedure">
|
|
<title>To Obtain the Names of Other Calendars</title>
|
|
<indexterm><primary>calendars</primary><secondary>names of</secondary></indexterm>
|
|
<indexterm><primary>names</primary><secondary>of calendars</secondary></indexterm>
|
|
<para>Calendar doesn't yet provide a way for you to look up other calendar
|
|
names.</para>
|
|
<orderedlist><listitem><para>Call or talk to people and get them to tell you
|
|
their <symbol role="Variable">calendar-name</symbol>@ <symbol role="Variable">hostname</symbol> information.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.31" role="Procedure">
|
|
<title>To Add or Delete Calendars in the Browse List</title>
|
|
<indexterm><primary>calendars</primary><secondary>deleting from the Browse list</secondary></indexterm>
|
|
<indexterm><primary>deleting</primary><secondary>calendars from Browse list</secondary></indexterm>
|
|
<para>To add:</para>
|
|
<orderedlist><listitem><para>Choose Menu Editor from the Browse menu.<indexterm>
|
|
<primary>adding</primary><secondary>calendars to Browse list</secondary></indexterm></para>
|
|
</listitem><listitem><para>Type the
|
|
<symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol>
|
|
in the User Name field.
|
|
</para>
|
|
</listitem><listitem><para>Click Add Name.</para>
|
|
</listitem><listitem><para>Click OK to add the calendar to the Browse list
|
|
and close the Menu Editor dialog box.<indexterm><primary>Browse list</primary>
|
|
</indexterm></para>
|
|
</listitem></orderedlist>
|
|
<para>To delete:</para>
|
|
<orderedlist><listitem><para>Select a calendar name in the Browse list.</para>
|
|
</listitem><listitem><para>Click Remove Name.</para>
|
|
</listitem><listitem><para>Click OK to delete the calendar from the Browse
|
|
list and close the Menu Editor dialog box.</para>
|
|
</listitem><listitem><para>To erase your changes and leave the dialog box
|
|
displayed, click Reset before clicking Apply.</para>
|
|
</listitem><listitem><para>To save your changes and close the dialog box,
|
|
click OK.</para>
|
|
<para>To save your changes and leave the dialog box displayed, click Apply.
|
|
</para>
|
|
<para>To erase your changes and close the dialog box, click Cancel.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.32" role="Procedure">
|
|
<title id="UG.Cal.mkr.8">To Determine Whether You Have Access to Other Calendars</title>
|
|
<indexterm><primary>access</primary><secondary>to other calendars</secondary></indexterm>
|
|
<indexterm><primary>calendars</primary><secondary>access to other</secondary></indexterm>
|
|
<indexterm><primary>comparing calendars</primary></indexterm>
|
|
<indexterm><primary>calendars</primary><secondary>comparing</secondary></indexterm>
|
|
<orderedlist><listitem><para>Choose Compare Calendars from the Browse menu.
|
|
</para>
|
|
</listitem><listitem><para>Select one or more entries in the Browse list that
|
|
you want to check for access.</para>
|
|
</listitem><listitem><para>Click Schedule to open the Group Appointment Editor.
|
|
</para>
|
|
</listitem><listitem><para>Look at the Calendar Access list.</para>
|
|
<para>The Calendar Access list displays the calendar names that you selected
|
|
in the Compare Calendars dialog box.</para>
|
|
<para>A “Y” in the Access column means you have insert access.
|
|
An “N” means you don't.</para>
|
|
<para>To add appointments or To Do items to other calendars, ask the owners
|
|
to grant you <emphasis>insert access</emphasis>. To find out how to grant
|
|
or deny access to your calendar by others, see <!--Original XRef content:
|
|
'&xd2;To Change Access and Permissions&xd3; on page 238'--><xref role="SecTitleAndPageNum"
|
|
linkend="UG.Cal.mkr.14">.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.33">
|
|
<title id="UG.Cal.mkr.9">Scheduling Appointments on Other Calendars</title>
|
|
<indexterm><primary>Group Appointment Editor, starting</primary></indexterm>
|
|
<indexterm><primary>Appointment Editor</primary><secondary>Group</secondary></indexterm>
|
|
<para>Once you've browsed calendars for free times and have permission to
|
|
insert appointments on other calendars, you can schedule a group appointment.
|
|
</para>
|
|
<para>Use the Group Appointment Editor to insert, change, or delete group
|
|
appointment on your and other calendars. If you don't have insert access
|
|
to other calendars, you can use the Group Appointment Editor to mail notices
|
|
of group appointments to other users.</para>
|
|
<sect2 id="UG.Cal.div.34" role="Procedure">
|
|
<title>To Schedule a Group Appointment</title>
|
|
<indexterm><primary>group appointments</primary><secondary>scheduling</secondary></indexterm>
|
|
<indexterm><primary>scheduling</primary><secondary>group appointments</secondary></indexterm>
|
|
<indexterm><primary>group appointments</primary><secondary>inserting</secondary></indexterm>
|
|
<indexterm><primary>inserting</primary><secondary>group appointment</secondary></indexterm>
|
|
<indexterm><primary>adding</primary><secondary>group appointment</secondary></indexterm>
|
|
<indexterm><primary>Compare Calendars grid, using</primary></indexterm>
|
|
<indexterm><primary>grid</primary><secondary>Compare Calendars</secondary></indexterm>
|
|
<orderedlist><listitem><para>Choose Compare Calendars from the Browse menu.
|
|
</para>
|
|
</listitem><listitem><para>Click one or more entries in the Browse list.</para>
|
|
<para>Notice that the grid overlays calendars one on top of another and displays
|
|
busy times shaded darker and available times unshaded.</para>
|
|
</listitem><listitem><para>Click in an unshaded time block in the grid.</para>
|
|
</listitem><listitem><para>Click Schedule.</para>
|
|
<para>The Group Appointment Editor is displayed with the fields for date,
|
|
time, and mail automatically filled out.</para>
|
|
</listitem><listitem><para>Type (or edit) the group appointment start time
|
|
in the Start field.</para>
|
|
</listitem><listitem><para>Type (or edit) the group appointment end time in
|
|
the End field.</para>
|
|
</listitem><listitem><para>In the What field, type the appointment description,
|
|
such as its location or purpose.</para>
|
|
</listitem><listitem><para>Click More.</para>
|
|
</listitem><listitem><para>Choose the repeat interval and duration for the
|
|
group appointment.</para>
|
|
</listitem><listitem><para>Click Insert to add the group appointment to the
|
|
selected calendars.</para>
|
|
<para>If you don't have insert access on all the calendars, you can send mail
|
|
to notify others about the group appointment. See <!--Original XRef content:
|
|
'&xd2;To Mail Reminders to a
|
|
Group Using Calendar'--><xref role="SectionTitle" linkend="UG.Cal.mkr.10">.
|
|
</para>
|
|
</listitem><listitem><para>Click Cancel to close the Group Appointment Editor.
|
|
</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.35" role="Procedure">
|
|
<title id="UG.Cal.mkr.10">To Mail Reminders to a Group Using Calendar</title>
|
|
<indexterm><primary>group appointments</primary><secondary>mailing reminders</secondary></indexterm>
|
|
<indexterm><primary>mailing</primary><secondary>reminders of group appointment</secondary></indexterm>
|
|
<indexterm><primary>reminders</primary><secondary>of group appointment, mailing</secondary></indexterm>
|
|
<para>Once you've set up a group appointment (date, start and end times,
|
|
description, repeat interval), you may want to mail the group a reminder.
|
|
To send mail:</para>
|
|
<orderedlist><listitem><para>Click More in the Group Appointment Editor to
|
|
display additional options.</para>
|
|
</listitem><listitem><para>Click Mail.</para>
|
|
<para>Calendar displays a Compose window containing an appointment attachment.
|
|
The appointment attachment is pre-addressed to the selected users and automatically
|
|
filled out with the date and appointment start and end times.</para>
|
|
</listitem><listitem><para>Click Deliver in the Compose window.</para>
|
|
<para>Calendar mails the reminder to the selected users.</para>
|
|
</listitem></orderedlist>
|
|
<para>Recipients of a mail message with a calendar-formatted reminder can
|
|
drag the message from the mailer header window and drop it on their calendars
|
|
to automatically schedule the pre-formatted appointment.</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.36" role="Procedure">
|
|
<title>To Create an Appointment Message Using a Mail Program</title>
|
|
<indexterm><primary>appointments</primary><secondary>mailing</secondary></indexterm>
|
|
<indexterm><primary>mailing</primary><secondary>Calendar appointment</secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>format for mail message</secondary></indexterm>
|
|
<indexterm><primary>messages</primary><secondary>Calendar appointment format for</secondary></indexterm>
|
|
<orderedlist><listitem><para>Start the mail program.</para>
|
|
</listitem><listitem><para>Open a compose window or create a blank message.
|
|
</para>
|
|
</listitem><listitem><para>Add a section to the message that includes exactly
|
|
the following format. Replace <computeroutput><tab></computeroutput> with
|
|
a tab character, <computeroutput><blank line></computeroutput> with a blank
|
|
line, and replace the italicized format information with actual data.</para>
|
|
<programlisting><tab>** Calendar Appointment **
|
|
<blank line>
|
|
<tab>Date:<tab><emphasis>mm</emphasis>/<emphasis>dd</emphasis>/<emphasis>yy</emphasis>
|
|
<tab>Start:<tab><emphasis>hh</emphasis>:<emphasis>mm</emphasis> am
|
|
<tab>End:<tab><emphasis>hh</emphasis>:<emphasis>mm</emphasis> pm
|
|
<tab>What:<tab><emphasis>description line 1</emphasis>
|
|
<tab><tab><emphasis>description line 2</emphasis>
|
|
</programlisting>
|
|
<para>An example might be:</para>
|
|
<programlisting>** Calendar Appointment **
|
|
|
|
Date: 11/22/94
|
|
Start: 10:00 am
|
|
End: 11:00 am
|
|
What: Staff meeting
|
|
Monet conference room
|
|
</programlisting>
|
|
</listitem><listitem><para>Insert any additional text into the mail message.
|
|
</para>
|
|
</listitem><listitem><para>Address the message to the recipient and include
|
|
the subject of the message.</para>
|
|
</listitem><listitem><para>Send the message.</para>
|
|
</listitem></orderedlist>
|
|
<para>For information about using Mailer, see <!--Original XRef content:
|
|
'Chapter 8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
|
|
</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.37" role="Procedure">
|
|
<title id="UG.Cal.mkr.11">To Drag an Appointment from Another Application to Calendar</title>
|
|
<para>From Mailer or File Manager, and possibly other applications, you can
|
|
drag an appointment icon to Calendar to schedule it.</para>
|
|
<sect3 id="UG.Cal.div.38">
|
|
<title>From Mailer</title>
|
|
<indexterm><primary>appointments</primary><secondary>dragging from Mailer</secondary></indexterm>
|
|
<indexterm><primary>dragging</primary><secondary>appointment from Mailer to Calendar</secondary></indexterm>
|
|
<orderedlist><listitem><para>In the Mailer message header list, click the
|
|
header containing the formatted appointment.</para>
|
|
</listitem><listitem><para>Drag the header to Calendar and drop it.</para>
|
|
<para>The pointer changes to an icon representing the moving file.</para>
|
|
<para>Calendar schedules your appointment and prints a message in the message
|
|
area stating that the appointment was scheduled.</para>
|
|
</listitem><listitem><para>Display the Calendar view containing the day on
|
|
which you scheduled the appointment.</para>
|
|
</listitem><listitem><para>Double-click that day to open the Appointment Editor.
|
|
</para>
|
|
<para>Verify that the appointment is scheduled for the correct day and time.
|
|
</para>
|
|
</listitem></orderedlist>
|
|
<para>For more information on using Mailer, see <!--Original XRef content:
|
|
'Chapter 8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
|
|
</para>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.39">
|
|
<title>From File Manager</title>
|
|
<indexterm><primary>appointments</primary><secondary>dragging from File Manager</secondary></indexterm>
|
|
<indexterm><primary>dragging</primary><secondary>appointment from File Manager to Calendar</secondary></indexterm>
|
|
<para>If you have a file containing a formatted appointment:</para>
|
|
<orderedlist><listitem><para>In an open File Manager window, navigate to a
|
|
folder containing a file with a formatted appointment.</para>
|
|
</listitem><listitem><para>With both the formatted appointment and Calendar
|
|
visible on your screen, drag the formatted appointment file to Calendar and
|
|
drop it.</para>
|
|
<para>Calendar schedules your appointment.</para>
|
|
</listitem><listitem><para>Double-click that day to open the Appointment Editor.
|
|
</para>
|
|
<para>Verify that the appointment is scheduled for the correct day and time.
|
|
</para>
|
|
</listitem></orderedlist>
|
|
<para>For more information about File Manager, see <!--Original XRef content:
|
|
'Chapter 5, &xd2;Managing Files with
|
|
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.40" role="Procedure">
|
|
<title>To Drag an Appointment from Calendar to Another Application</title>
|
|
<para>From Calendar, you can drag an appointment icon to Mailer to mail it
|
|
to someone or to File Manager to save it in your file system.</para>
|
|
<sect3 id="UG.Cal.div.41">
|
|
<title>To Mailer</title>
|
|
<indexterm><primary>appointments</primary><secondary>dragging to Mailer</secondary></indexterm>
|
|
<indexterm><primary>dragging</primary><secondary>appointment from Calendar to Mailer</secondary></indexterm>
|
|
<orderedlist><listitem><para>Use the Appointment Editor to create an appointment
|
|
but don't click Insert.</para>
|
|
</listitem><listitem><para>Start Mailer and choose New Message from the Compose
|
|
menu.</para>
|
|
<para>Make sure both the Appointment Editor and Mailer's Compose window are
|
|
visible on your screen.</para>
|
|
</listitem><listitem><para>Drag the Drag Appt icon from the Appointment Editor
|
|
and drop it on Mailer's attachment list.</para>
|
|
<para>The pointer changes to an appointment icon representing the moving file.
|
|
</para>
|
|
<para>Mailer displays your appointment as a text file in the attachment list.
|
|
</para>
|
|
</listitem><listitem><para>Compose and address your mail message and send
|
|
it.</para>
|
|
<para>For more information on using Mailer, see <!--Original XRef content:
|
|
'Chapter 8, &xd2;Using Mailer'--><xref role="ChapNumAndTitle" linkend="UG.Mailr.mkr.1">.
|
|
</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.42">
|
|
<title>To File Manager</title>
|
|
<indexterm><primary>appointments</primary><secondary>dragging to File Manager</secondary></indexterm>
|
|
<indexterm><primary>dragging</primary><secondary>appointment from Calendar to File Manager</secondary></indexterm>
|
|
<orderedlist><listitem><para>Use the Appointment Editor to create an appointment
|
|
but don't click Insert.</para>
|
|
</listitem><listitem><para>In an open File Manager window, navigate to a folder
|
|
where you want to save the appointment in a file.</para>
|
|
</listitem><listitem><para>With both the File Manager window and Calendar
|
|
Appointment Editor visible on your screen, drag the Drag Appt icon from the
|
|
Appointment Editor and drop it on the File Manager window.</para>
|
|
<para>The appointment is saved in a text file in the folder where you dropped
|
|
it.</para>
|
|
</listitem></orderedlist>
|
|
<para>For more information about File Manager, see <!--Original XRef content:
|
|
'Chapter 5, &xd2;Managing Files with
|
|
File Manager'--><xref role="ChapNumAndTitle" linkend="UG.FMgr.mkr.1">.
|
|
</para>
|
|
</sect3>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.43">
|
|
<title>Customizing Calendar</title>
|
|
<para>Calendar provides Options dialog boxes to change the settings for all
|
|
future appointments. To change the settings for <emphasis>individual</emphasis>
|
|
appointments, see <!--Original XRef content: '&xd2;To Set
|
|
Appointment Options&xd3; on page 222'--><xref role="SecTitleAndPageNum"
|
|
linkend="UG.Cal.mkr.4">.</para>
|
|
<sect2 id="UG.Cal.div.44" role="Procedure">
|
|
<title id="UG.Cal.mkr.12">To Change Appointment Editor Defaults</title>
|
|
<indexterm><primary>Appointment Editor</primary><secondary>changing defaults</secondary></indexterm>
|
|
<indexterm><primary>defaults</primary><secondary>changing Appointment Editor</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>Appointment Editor defaults</secondary></indexterm>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
<para>The Calendar Options dialog box is displayed.</para>
|
|
</listitem><listitem><para>Choose Editor Defaults from the Category menu.
|
|
</para>
|
|
</listitem><listitem><para><emphasis>Optional</emphasis>. Change the default
|
|
appointment duration in the Duration field.</para>
|
|
</listitem><listitem><para><emphasis>Optional</emphasis>. Change the default
|
|
appointment start time by choosing from the Start menu.</para>
|
|
</listitem><listitem><para><indexterm><primary>reminders</primary><secondary>changing defaults</secondary></indexterm><indexterm><primary>defaults</primary>
|
|
<secondary>changing Calendar reminder</secondary></indexterm><indexterm>
|
|
<primary>changing</primary><secondary>reminders in Calendar</secondary></indexterm>Select
|
|
Beep, Flash, Popup, or Mail reminders.</para>
|
|
<informaltable>
|
|
<tgroup cols="2" colsep="0" rowsep="0">
|
|
<colspec align="left" colwidth="61*">
|
|
<colspec align="left" colwidth="395*">
|
|
<tbody>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Beep</para></entry>
|
|
<entry align="left" valign="top"><para>Causes your system to emit an electronic
|
|
beep</para></entry></row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Flash</para></entry>
|
|
<entry align="left" valign="top"><para>Causes your calendar to flash</para></entry>
|
|
</row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Popup</para></entry>
|
|
<entry align="left" valign="top"><para>Displays a reminder dialog box</para></entry>
|
|
</row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Mail</para></entry>
|
|
<entry align="left" valign="top"><para>Sends electronic mail</para></entry>
|
|
</row></tbody></tgroup></informaltable>
|
|
</listitem><listitem><para>Edit the default time intervals if necessary.</para>
|
|
<para>The time interval fields are active for each reminder you select. They
|
|
specify the time <symbol role="Variable">before</symbol> an appointment that
|
|
the reminder will be activated.</para>
|
|
</listitem><listitem><para id="UG.Cal.mkr.13"><indexterm><primary>privacy,
|
|
changing Calendar defaults</primary></indexterm><indexterm><primary>defaults</primary><secondary>changing privacy</secondary></indexterm><indexterm>
|
|
<primary>changing</primary><secondary>privacy defaults in Calendar</secondary>
|
|
</indexterm>Choose a privacy option from the Privacy menu.</para>
|
|
<informaltable>
|
|
<tgroup cols="2" colsep="0" rowsep="0">
|
|
<?PubTbl tgroup dispwid="6.16in">
|
|
<colspec align="left" colwidth="186*">
|
|
<colspec align="left" colwidth="322*">
|
|
<tbody>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Others See Time Only</para></entry>
|
|
<entry align="left" valign="top"><para>The default – displays only the
|
|
time of an appointment so others can see you're busy</para></entry></row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Others See Time and Text</para></entry>
|
|
<entry align="left" valign="top"><para>Displays the time and text of an appointment
|
|
in your calendar</para></entry></row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Show Nothing</para></entry>
|
|
<entry align="left" valign="top"><para>Displays nothing about an appointment
|
|
in your calendar for maximum privacy</para></entry></row></tbody></tgroup>
|
|
</informaltable>
|
|
</listitem><listitem><para>Click Apply to apply the new defaults to all future
|
|
appointments.</para>
|
|
</listitem><listitem><para>Click Cancel to close the Calendar Options dialog
|
|
box.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.45">
|
|
<title>Changing the Display Settings</title>
|
|
<para>You can customize many parts of the Calendar display:</para>
|
|
<itemizedlist remap="Bullet1"><listitem><para>Determine the initial calendar
|
|
that displays</para>
|
|
</listitem><listitem><para>Set time boundaries</para>
|
|
</listitem><listitem><para>Set the default view</para>
|
|
</listitem></itemizedlist>
|
|
<sect3 id="UG.Cal.div.46" role="Procedure">
|
|
<title>To Set the Initial Calendar Displayed</title>
|
|
<indexterm><primary>initial calendar displayed, changing</primary></indexterm>
|
|
<indexterm><primary>defaults</primary><secondary>initial calendar displayed</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>initial calendar displayed</secondary></indexterm>
|
|
<para>You can set Calendar to display a calendar other than your own when
|
|
you first start it.</para>
|
|
<orderedlist><listitem><para>Choose Options from the File menu</para>
|
|
<para>The Calendar Options dialog box is displayed.</para>
|
|
</listitem><listitem><para>Choose Display Settings from the Category menu.
|
|
</para>
|
|
</listitem><listitem><para>Double-click in the Initial Calendar View field
|
|
and type <symbol role="Variable">calendar-name</symbol>@ <symbol role="Variable">hostname</symbol> for the calendar you want to view each time you start Calendar.
|
|
</para>
|
|
</listitem><listitem><para>Click Apply.</para>
|
|
</listitem><listitem><para>Click Cancel to close the Options dialog box.</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.47" role="Procedure">
|
|
<title>To Set the Time Boundaries on Day and Week Views</title>
|
|
<indexterm><primary>Day view</primary><secondary>changing time boundaries</secondary></indexterm>
|
|
<indexterm><primary>defaults</primary><secondary>time boundaries on Day and Week views</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>time boundaries on Day and Week views</secondary></indexterm>
|
|
<indexterm><primary>Week view</primary><secondary>changing time boundaries</secondary></indexterm>
|
|
<para>Time boundaries are the earliest and latest hours you want displayed
|
|
in your calendar.</para>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
</listitem><listitem><para>Choose Display Settings from the Category menu.
|
|
</para>
|
|
</listitem><listitem><para>Move the Begin and End sliders to adjust the earliest
|
|
and latest hours you want displayed on your calendar.</para>
|
|
</listitem><listitem><para>Select 12 Hour or 24 Hour time display.</para>
|
|
</listitem><listitem><para>Click Apply.</para>
|
|
</listitem><listitem><para>Click Cancel.</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.48" role="Procedure">
|
|
<title>To Set the Default Calendar View</title>
|
|
<indexterm><primary>Calendar views</primary><secondary>changing default</secondary></indexterm>
|
|
<indexterm><primary>defaults</primary><secondary>changing Calendar view</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>default Calendar view</secondary></indexterm>
|
|
<para>Calendar displays the default Calendar view each time you start it.
|
|
The initial default view is by month. You may want to set the default to
|
|
the view you use most often, such as Week view.</para>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
</listitem><listitem><para>Choose Display Settings from the Category menu.
|
|
</para>
|
|
</listitem><listitem><para>Select Day, Week, Month, or Year from the Default
|
|
View options.</para>
|
|
</listitem><listitem><para>Click Apply.</para>
|
|
</listitem><listitem><para>Click Cancel.</para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.49" role="Procedure">
|
|
<title id="UG.Cal.mkr.14">To Change Access and Permissions</title>
|
|
<indexterm><primary>defaults</primary><secondary>changing access and permissions</secondary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>calendar access and permissions</secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>mailing</secondary></indexterm>
|
|
<indexterm><primary>mailing</primary><secondary>Calendar appointment</secondary></indexterm>
|
|
<para><indexterm><primary>access</primary><secondary>to calendar, changing</secondary></indexterm><indexterm><primary>permissions</primary><secondary>changing for your calendar</secondary></indexterm>You can set access to your
|
|
calendar, controlling what others can do in your calendar. To determine whether
|
|
you have access to other calendars, see <!--Original XRef content: '&xd2;To
|
|
Determine Whether You Have Access to Other Calendars&xd3; on page 231'--><xref
|
|
role="SecTitleAndPageNum" linkend="UG.Cal.mkr.8">.</para>
|
|
<sect3 id="UG.Cal.div.50" role="Procedure">
|
|
<title>To Grant Access to Your Calendar</title>
|
|
<indexterm><primary>access</primary><secondary>granting to your calendar</secondary></indexterm>
|
|
<indexterm><primary>granting access to your calendar</primary></indexterm>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
</listitem><listitem><para>Choose Access List and Permissions from the Category
|
|
menu.</para>
|
|
<para>The Access List and Permissions dialog box is displayed.</para>
|
|
<note>
|
|
<para>Depending on the version of your calendar, your Access List and Permissions
|
|
dialog box may look different than the one pictured in <!--Original XRef
|
|
content: 'Figure 11‐1'--><xref role="CodeOrFigureOrTable" linkend="UG.Cal.mkr.15">.
|
|
If so, go to <!--Original XRef content: 'Figure 11‐2 on page 240'--><xref
|
|
role="CodeOrFigOrTabAndPNum" linkend="UG.Cal.mkr.16"> and follow the instructions
|
|
after that figure.</para>
|
|
</note>
|
|
<figure>
|
|
<title id="UG.Cal.mkr.15">Access List and Permissions dialog box – Version 1</title>
|
|
<graphic id="UG.Cal.grph.1" entityref="UG.Cal.fig.19"></graphic>
|
|
</figure>
|
|
</listitem>
|
|
<listitem><para>In the User Name field, type <symbol role="Variable">calendar-name</symbol>@<symbol role="Variable">hostname</symbol> for the calendar
|
|
to which you want to grant access.</para>
|
|
<para>The default permission is for browse access only.</para>
|
|
</listitem><listitem><para><indexterm><primary>permissions</primary><secondary>setting for your calendar</secondary></indexterm>Select Browse, Insert, or
|
|
Delete permissions.</para>
|
|
<informaltable>
|
|
<tgroup cols="2" colsep="0" rowsep="0">
|
|
<colspec align="left" colwidth="69*">
|
|
<colspec align="left" colwidth="387*">
|
|
<tbody>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Browse</para></entry>
|
|
<entry align="left" valign="top"><para>The default – enables others
|
|
to see information in your calendar</para></entry></row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Insert</para></entry>
|
|
<entry align="left" valign="top"><para>Others can add appointments or To Do
|
|
items to your calendar</para></entry></row>
|
|
<row>
|
|
<entry align="left" valign="top"><para>Delete</para></entry>
|
|
<entry align="left" valign="top"><para>Others can delete appointments or To
|
|
Do items from your calendar</para></entry></row></tbody></tgroup></informaltable>
|
|
</listitem><listitem><para>Click Add Name to add the calendar to the Access
|
|
list with the permissions you've chosen.</para>
|
|
</listitem><listitem><para>To erase your changes and leave the dialog box
|
|
displayed, click Reset before clicking Apply.</para>
|
|
<para>To save your changes and close the dialog box, click OK.</para>
|
|
<para>To save your changes and leave the dialog box displayed, click Apply.
|
|
</para>
|
|
</listitem><listitem><para>To erase your changes and close the dialog box,
|
|
click Cancel.</para>
|
|
<para>Saving your changes grants the selected access to the specified calendar.
|
|
</para>
|
|
</listitem></orderedlist>
|
|
<para>If your Access List and Permissions dialog box resembles <!--Original
|
|
XRef content: 'Figure 11‐2'--><xref role="CodeOrFigureOrTable"
|
|
linkend="UG.Cal.mkr.16">, follow the instructions after the figure.</para>
|
|
<figure>
|
|
<title id="UG.Cal.mkr.16">Access List and Permissions dialog box – Version 2</title>
|
|
<graphic id="UG.Cal.grph.2" entityref="UG.Cal.fig.20"></graphic>
|
|
</figure>
|
|
<orderedlist><listitem><para>In the User Name field, type <symbol role="Variable">calendar-name@hostname</symbol> for the calendar to which you want to grant
|
|
access.</para>
|
|
<para>The default permission is for view access to public appointments only.
|
|
</para>
|
|
</listitem><listitem><para><indexterm><primary>permissions</primary><secondary>changing for your calendar</secondary></indexterm><indexterm><primary>changing</primary><secondary>permissions for your calendar</secondary></indexterm>Select
|
|
View, Insert, or Change permissions.</para>
|
|
<para>Permissions control whether others can perform specific operations on
|
|
your calendar. You can choose more than one permission.</para>
|
|
</listitem><listitem><para>Select Public, Semiprivate, or Private access rights.
|
|
</para>
|
|
<para>Access rights control the specific types of appointments others can
|
|
see.</para>
|
|
<informaltable>
|
|
<tgroup cols="2" colsep="0" rowsep="0">
|
|
<colspec align="left" colwidth="100*">
|
|
<colspec align="left" colwidth="356*">
|
|
<tbody>
|
|
<row>
|
|
<entry><para>Public</para></entry>
|
|
<entry><para>Enables another calendar to display the time and text of your
|
|
appointments marked Others See Time and Text.</para></entry></row>
|
|
<row>
|
|
<entry><para>Semiprivate</para></entry>
|
|
<entry><para>Enables another calendar to display the time and text of your
|
|
appointments marked Others See Time Only.</para></entry></row>
|
|
<row>
|
|
<entry><para>Private</para></entry>
|
|
<entry><para>Enables another calendar to display the time and text of your
|
|
appointments marked Others See Nothing.</para></entry></row></tbody></tgroup>
|
|
</informaltable>
|
|
</listitem><listitem><para>Click Add to add the calendar to the Access list
|
|
with the permission and access rights you've chosen.</para>
|
|
</listitem><listitem><para>To erase your changes and leave the dialog box
|
|
displayed, click Reset before clicking Apply.</para>
|
|
<para>To save your changes and close the dialog box, click OK.</para>
|
|
<para>To save your changes and leave the dialog box displayed, click Apply.
|
|
</para>
|
|
<para>To erase your changes and close the dialog box, click Cancel.</para>
|
|
<para>Saving changes grants the selected access and permissions to the specified
|
|
calendar.<indexterm><primary>access</primary><secondary>granting to your
|
|
calendar <$endrange></secondary>
|
|
</indexterm></para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
<sect3 id="UG.Cal.div.51" role="Procedure">
|
|
<title>To Deny Access to Your Calendar</title>
|
|
<indexterm><primary>access</primary><secondary>denying to your calendar</secondary></indexterm>
|
|
<indexterm><primary>denying access to your calendar</primary></indexterm>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
</listitem><listitem><para>Choose Access List and Permissions from the Category
|
|
menu.</para>
|
|
</listitem><listitem><para>Select the calendar for which you want to deny
|
|
access in the Access list.</para>
|
|
</listitem><listitem><para>Click Remove Name (or Delete) to remove the user
|
|
from the Access list.</para>
|
|
<para>To erase your changes and leave the dialog box displayed, click Reset
|
|
before clicking Apply.</para>
|
|
<para>To save your changes and close the dialog box, click OK.</para>
|
|
<para>To save your changes and leave the dialog box displayed, click Apply.
|
|
</para>
|
|
<para>To erase your changes and close the dialog box, click Cancel.</para>
|
|
<para>Saving changes removes access for the specified calendar.<literal><indexterm>
|
|
<primary>access</primary><secondary>denying to your calendar <$endrange></secondary></indexterm><indexterm>
|
|
<primary>denying access to your calendar <$endrange></primary></indexterm></literal></para>
|
|
</listitem></orderedlist>
|
|
</sect3>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.53" role="Procedure">
|
|
<title>To Change the Date Format</title>
|
|
<indexterm><primary>date format</primary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>date format in Calendar</secondary></indexterm>
|
|
<indexterm><primary>defaults</primary><secondary>date format in Calendar</secondary></indexterm>
|
|
<orderedlist><listitem><para>Choose Options from the File menu.</para>
|
|
</listitem><listitem><para>Choose Date Format from the Category menu.</para>
|
|
<para>The default date format in Calendar is MM/DD/YY.</para>
|
|
</listitem><listitem><para>Choose the desired date order option.</para>
|
|
</listitem><listitem><para>Choose the desired date separator.</para>
|
|
</listitem><listitem><para>To erase your changes and leave the dialog box
|
|
displayed, click Reset before clicking Apply.</para>
|
|
<para>To save your changes and close the dialog box, click OK.</para>
|
|
<para>To save your changes and leave the dialog box displayed, click Apply.
|
|
</para>
|
|
<para>To erase your changes and close the dialog box, click Cancel.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.54" role="Procedure">
|
|
<title>To Change the Default Time Zone</title>
|
|
<indexterm><primary>time zone, in Calendar</primary></indexterm>
|
|
<indexterm><primary>changing</primary><secondary>Calendar time zone</secondary></indexterm>
|
|
<indexterm><primary>Custom Time, in Calendar</primary></indexterm>
|
|
<indexterm><primary>My Time, setting Calendar time zone</primary></indexterm>
|
|
<indexterm><primary>local time, setting in Calendar</primary></indexterm>
|
|
<para>You can set Calendar to view your or another calendar's appointments
|
|
in a time zone other than your local one.</para>
|
|
<orderedlist><listitem><para>Choose Time Zone from the View menu.</para>
|
|
</listitem><listitem><para>Choose the Custom Time setting.</para>
|
|
</listitem><listitem><para>In the Hours field, edit the number of hours before
|
|
or after Greenwich Mean Time that you want your calendar set to.</para>
|
|
<para>For example, to synchronize your calendar for Pacific Standard Time,
|
|
choose GMT+8 hours. For Finland, choose GMT-2 hours. For Japan, choose GMT-9
|
|
hours. You may have to adjust by one hour for daylight, or summer, time.
|
|
</para>
|
|
</listitem><listitem><para>To revert to your own time zone, click the My Time
|
|
setting in the Time Zone dialog box.</para>
|
|
</listitem><listitem><para>Click OK to apply changes and close the dialog
|
|
box.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
</sect1>
|
|
<sect1 id="UG.Cal.div.55">
|
|
<title>Accessing Calendar through a Command-Line Interface</title>
|
|
<para>Calendar offers the capability to look up, insert, and delete appointments
|
|
through a terminal emulator command-line interface.</para>
|
|
<sect2 id="UG.Cal.div.56">
|
|
<title>dtcm_editor</title>
|
|
<indexterm><primary><command>dtcm_editor</command></primary></indexterm>
|
|
<indexterm><primary>scheduling</primary><secondary>appointments using standalone
|
|
Appointment Editor</secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>scheduling using standalone
|
|
AppointmentEditor</secondary></indexterm>
|
|
<indexterm><primary>creating</primary><secondary>appointment using standalone
|
|
Appointment Editor</secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>creating using standalone
|
|
Appointment Editor</secondary></indexterm>
|
|
<indexterm><primary>standalone Appointment Editor</primary></indexterm>
|
|
<indexterm><primary>Appointment Editor</primary><secondary>standalone</secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>inserting using standalone
|
|
Appointment Editor</secondary></indexterm>
|
|
<indexterm><primary>inserting</primary><secondary>appointment using standalone
|
|
Appointment Editor</secondary></indexterm>
|
|
<para>Use the standalone Appointment Editor to create a Calendar-formatted
|
|
appointment and save it in a file.</para>
|
|
<orderedlist><listitem><para>Type <filename>dtcm_editor</filename> <symbol role="Variable">filename</symbol> at the command line.</para>
|
|
<para>The standalone Appointment Editor is displayed.</para>
|
|
</listitem><listitem><para>Type a date in the Date field.</para>
|
|
<para>Remember to use the date format set in the Date Format dialog box.</para>
|
|
</listitem><listitem><para>Choose the Start and End times for the appointment.
|
|
</para>
|
|
</listitem><listitem><para>Type a description of the appointment in the What
|
|
field.</para>
|
|
</listitem><listitem><para>Choose a frequency for the appointment from the
|
|
Occurs menu.</para>
|
|
</listitem><listitem><para>Click Save to write the appointment contents to
|
|
the file you specified on the command line.</para>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.57">
|
|
<title>dtcm_lookup</title>
|
|
<indexterm><primary><command>dtcm_lookup</command></primary></indexterm>
|
|
<indexterm><primary>looking up appointments</primary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>looking up</secondary></indexterm>
|
|
<indexterm><primary>finding</primary><secondary>appointment using
|
|
<command>dtcm_lookup</command></secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>finding using
|
|
<command>dtcm_lookup</command></secondary></indexterm>
|
|
<para>Use <filename>dtcm_lookup</filename> to view appointments on your calendar.
|
|
</para>
|
|
<orderedlist><listitem><para>Type <filename>dtcm_lookup</filename> at the
|
|
command line to view appointments for the default view. For example, if Day
|
|
view is the default, to view appointments for the current day:</para>
|
|
<programlisting>system% <userinput>dtcm_lookup</userinput>
|
|
Appointments for Monday October 31, 1994:
|
|
1) Halloween
|
|
2) 2:30pm-3:30pm Staff meeting
|
|
3) 6:00pm Trick-or-treating
|
|
4) 7:15pm-10:00pm Choir practice
|
|
</programlisting>
|
|
</listitem><listitem><para>To choose the calendar, date, or range of time
|
|
for which to look up appointments, use the following syntax:</para>
|
|
<para><command>dtcm_lookup</command> [-c <emphasis>calendar</emphasis>] [-d <emphasis>date</emphasis>] [-v <emphasis>view</emphasis>]
|
|
</para>
|
|
<para>For example:</para>
|
|
<programlisting>system% <userinput>dtcm_lookup -c hamilton@artist -d 10/28/94 -v day</userinput>
|
|
Appointments for Friday October 28, 1994:
|
|
1) 9:00am-10:00am Project meeting
|
|
2) 1:30pm-2:00pm Testing
|
|
</programlisting>
|
|
</listitem></orderedlist>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.58">
|
|
<title>dtcm_insert</title>
|
|
<indexterm><primary><command>dtcm_insert</command></primary></indexterm>
|
|
<indexterm><primary>inserting</primary><secondary>appointment using <command>dtcm_insert</command></secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>inserting using <command>dtcm_insert</command></secondary></indexterm>
|
|
<para>Use <filename>dtcm_insert</filename> from the command line to insert
|
|
appointments on your calendar. For example:</para>
|
|
<programlisting>system% <userinput>dtcm_insert -d 11/1/94 -s 11:30am -e 12:30pm -w workout
|
|
</userinput>
|
|
Appointments for Tuesday November 1, 1994:
|
|
1) 10:00am-11:00am one-on-one
|
|
2) 11:30am-12:30pm workout
|
|
3) 12:30pm-1:00pm eat lunch
|
|
</programlisting>
|
|
<para><command>dtcm</command> (Calendar) automatically prints the appointments
|
|
scheduled so you can see that the new appointment was inserted.</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.59">
|
|
<title>dtcm_delete</title>
|
|
<indexterm><primary><command>dtcm_delete</command></primary></indexterm>
|
|
<indexterm><primary>deleting</primary><secondary>appointments using <command>dtcm_delete</command></secondary></indexterm>
|
|
<indexterm><primary>appointments</primary><secondary>deleting using using <command>dtcm_delete</command></secondary></indexterm>
|
|
<para>Use <filename>dtcm_delete</filename> from the command line to delete
|
|
appointments from your calendar. For example:</para>
|
|
<programlisting>system% <userinput>dtcm_delete -d 11/1/94</userinput>
|
|
Appointments for Tuesday November 1, 1994:
|
|
1) 10:00am-11:00am one-on-one
|
|
2) 11:30am-12:30pm workout
|
|
3) 12:30:pm-1:00pm eat lunch
|
|
Item to delete (number)? <userinput>3</userinput>
|
|
Appointments for Tuesday November 1, 1994:
|
|
1) 10:00am-11:00am one-on-one
|
|
2) 11:30am-12:30pm workout</programlisting>
|
|
<para>When you don't want to delete any more items, press Control+C.</para>
|
|
</sect2>
|
|
<sect2 id="UG.Cal.div.60">
|
|
<title>dtcm</title>
|
|
<indexterm><primary><command>dtcm</command></primary></indexterm>
|
|
<indexterm><primary>Calendar</primary><secondary>starting from command line</secondary></indexterm>
|
|
<indexterm><primary>starting</primary><secondary>Calendar from command line</secondary></indexterm>
|
|
<para>Use <command>dtcm</command> to run Calendar from the command line. For
|
|
example:</para>
|
|
<programlisting>system% <userinput>dtcm &</userinput></programlisting>
|
|
</sect2>
|
|
</sect1>
|
|
</chapter>
|
|
<!--fickle 1.14 mif-to-docbook 1.7 01/02/96 10:57:19-->
|
|
<?Pub Caret>
|
|
<?Pub *0000091537>
|
|
|